Bookkeeper (Audit Prep and Ongoing Support)

Overview
Prepare audit-ready books for a nonprofit with grant programs. Financial statements will support both the audit and annual tax filings. After the Single Audit under the Uniform Guidance 2 CFR Part 200 Subpart F (OMB Uniform Guidance Audit), continue with ongoing bookkeeping.

• About 150 transactions per month
• QuickBooks Online in place
• Records will be sourced from email, web portals, and paper files
• Transactions follow standard recurring categories for nonprofit operations

Key Responsibilities

• Pull together and organize all historical records from sources
• Gather receipts, invoices, statements, and grant documentation
• Upload and attach all support in QuickBooks Online
• Classify transactions into consistent account categories across assets, liabilities, revenue, and expenses
• Includes recurring items such as payroll, program costs, supplies, fees, travel, and contracted services
• Reconcile all bank and card accounts monthly
• Clean up prior periods to produce audit ready books
• Record adjusting entries including depreciation, receivables and revenue recognition, payroll timing adjustments, including SURL, related party activity and reversals of opening balances
• Prepare audit schedules and respond to auditor requests
• Maintain books in QuickBooks Online
• Monthly reconciliations and close

Qualifications

• Strong QuickBooks Online skills
• Nonprofit audit prep experience
• Solid accrual accounting and reconciliation skills
• Ability to organize records and build a clean audit trail
• Ability to work fast and meet deadlines

Timeline

• Start immediately
• Books ready by June 2026
• Transition to ongoing monthly support after audit

Pay: $25.00 - $30.00 per hour

Work Location: Hybrid remote in Jersey City, NJ 07304