Bookkeeper (part-time)

Bookkeeper - Part Time

Want to help support the growth of athletics at the grassroots as we build towards the LA Olympics in 2028? USA Track & Field New England, a non-profit organization, is one of the largest local associations in the country under the USATF umbrella. We serve the track and field, road racing, mountain,ultra and trail racing, and the cross country communities from youth to masters.

The bookkeeper will assist the managing director and Board of Governors in ensuring timely and accurate accounting of our current business. Clear and consistent reporting supports the board’s resourcing decisions to best support the members and the sport.

The reporting cadence is monthly and transactional support is weekly. The weekly work is driven by the competitive events, if any, of the week.

Responsibilities include:

Monthly Membership, Event, and Sanction Reconciliation :

Reconcile and enter into QuickBooks program revenue

Audit Membership System Reports with receivables

Ensure proper assignment of revenue and expenses

Report monthly cash flows to the treasurer and board

Accounts Payable:

Maintain process for payable submissions and reporting

Enable timely payment of contractors and officials

Maintain submission to payroll provider

Review expense submissions from managing director and sports chair

Maintain expenses in QuickBooks

Ensure proper assignment of expenses

Accounts Receivable:

Reconcile event, membership, and sanction deposits

Ensure proper assignment of revenue sources

Track rights fees

Reconcile periodic merchandise sales

Event Budget Support

Establish budget entries in Quickbooks

Report on budget vs actuals vs historicals

Maintain Google Drive folders with back up invoices and reports for each sport’s budget

Annual Accounting and Monthly Report

Support the treasurer’s preparation for tax filings

Support the treasurer’s preparation of a monthly report for board meeting regarding membership, sanctions, events, and cash flow.

General

Ensure accounts are up-to-date and accurate

Prompt reporting to the President and Managing director of any accounting issues

Communicate to the customer when issues arise with the payment.

Use proper accounting practices

Prompt pay discounts are taken appropriately

Ensure sales tax laws are followed and our non-profit status recognized

Maintain accurate files of invoices and contracts

Skills:

Experience with QuickBooks a must

Proficient in Google Sheets or Excel

Strong communication skills

Proactive

Ability to prioritize

Schedule:

Part Time: 24 hours / month

Pay: $30.00 - $40.00 per hour

Experience:

QuickBooks Online: 5 years

Spreadsheets: 5 Years

Administrative experience: 1 year

Bookkeeping: 5 years

Knowledge of athletic events and track helpful

Job Type: Part-time

Pay: $30.00 - $40.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 2 years (Required)

Work Location: Remote