Bookkeeper/Accounting Specialist

About Precon Events

Precon Events is a leader in live event production, known for delivering memorable experiences through the combined expertise of our Producers, Technical Directors, Project Managers, and event specialists. We thrive in fast-paced environments and take pride in excellence across every stage of planning and execution. You’ll join a collaborative, solutions-driven team that values accountability and problem-solving.

Role Summary

We are seeking a Bookkeeper/Accounting Specialist with strong experience in QuickBooks Online, Bill.com, and Expensify to support our growing business. This role is responsible for managing accounts payable, accounts receivable, expense management, and project-based financial tracking for live events. The position plays an important role in maintaining accurate financial records and supporting the financial health of the organization.

Key Responsibilities

Accounts Payable & Vendor Management

• Enter and process vendor bills in Bill.com
• Verify accuracy of vendor invoices and ensure proper coding for jobs and accounts
• Maintain vendor records and assist with vendor onboarding/documentation including COIs and 1099 management
• Track outstanding vendor balances and resolve discrepancies

Accounts Receivable

• Create and issue client invoices and deposit invoices in QuickBooks Online
• Send change order invoices and ensure accurate documentation of project modifications
• Apply customer payments and maintain accurate A/R records
• Monitor aging reports and follow up with clients regarding outstanding balances
• Assist with collections communications, when necessary

Expense Management

• Review Expensify submissions and ensure proper categorization and job coding
• Reconcile expense reports with receipts and company policies
• Coordinate with staff to resolve discrepancies or missing documentation

Project/Job Cost Tracking, Compliance and Tradeshow Support

• Create and maintain job numbers for new projects
• Track tradeshow orders and related financial transactions
• Ensure transactions are accurately recorded and properly categorized
• Review job cost reports against project budgets before jobs are closed out
• Assist with project profitability tracking and reporting
• Track and prepare sales tax reports for review and filing

What You Bring to the Table

Required

• 3+ years of bookkeeping or accounting support experience
• Proven experience with QuickBooks Online and proficiency with Excel
• Strong understanding of accounts payable, accounts receivable, and reconciliations
• Strong attention to detail and organization
• Strong communication skills and ability to coordinate with internal teams and vendors
• Ability to work independently in a remote environment

Preferred

• Experience with Bill and Expensify
• Experience with job costing or project-based accounting
• Located in Maryland, DC or Virginia

The Perks (Because You Deserve Them)

At Precon Events, we take care of our people. Our benefits include medical, dental, life, and both short- and long-term disability insurance, and a 401(k) plan. We offer generous paid time off that grows into uncapped vacation after your first year.

An Inclusive Place to Do Your Best Work

Precon Events is proud to be an equal opportunity employer. We welcome applicants and team members of all backgrounds and identities. We’re committed to creating a workplace that’s free of discrimination, harassment, and anything that gets in the way of great work and good people.