Bookkeeper/Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth daily operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with the ability to handle multiple tasks efficiently. Your proactive approach will help foster a productive office environment while maintaining precise financial records and providing exceptional customer service.

Duties

• Manage accounts payable and receivable using QuickBooks or similar accounting software, ensuring timely invoicing and payments
• Perform data entry and maintain accurate financial records, including bank reconciliations and expense tracking
• Handle front desk responsibilities, greeting visitors, managing multi-line phone systems, and directing calls professionally
• Support office management tasks such as filing, proofreading documents, and organizing office supplies
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff and clients
• Provide excellent customer service by responding to inquiries via phone or email with professionalism and courtesy
• Support personal assistant duties as needed, including travel arrangements and task prioritization

Skills

• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and Google Workspace applications
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Office management experience combined with clerical expertise in filing, proofreading, and data entry
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Demonstrated time management skills with the ability to prioritize tasks effectively while maintaining attention to detail

Join us in a role that offers a vibrant work environment where your organizational talents and financial expertise make a real impact! We value proactive individuals who thrive on supporting team success through exceptional administrative skills combined with meticulous bookkeeping. This paid position provides an opportunity to grow your career while contributing to a well-organized office that values accuracy, efficiency, and excellent customer support.

Pay: $25.13 - $30.26 per hour

Benefits:

• 401(k)

Work Location: In person