Bookkeeping & Admin Assistant

Operations Assistant (Bookkeeping + Admin)

We’re hiring a detail-oriented Operations Assistant to support bookkeeping and financial reporting and compliance filing tasks across multiple small service-based businesses.

This role is focused on keeping our financial records accurate, our systems organized, and our compliance tasks on track.

This is a long-term, part-time role with consistent monthly work.

Core Responsibilities

Bookkeeping (QuickBooks Online)

• Perform monthly bank and credit card reconciliations
• Categorize transactions accurately
• Identify and flag missing or duplicate transactions
• Maintain clean and organized financial records
• Assist with basic reporting (monthly summaries, P&L review prep)
• Quickbooks management
• Reconciling

Administrative & Compliance

• Track deadlines for business filings (annual reports, renewals, etc.)
• Prepare and submit basic Secretary of State filings
• Maintain internal records and documentation
• Organize receipts, invoices, and key business documents

Requirements

• Experience with QuickBooks Online (required)
• Strong attention to detail (this role requires accuracy)
• Ability to follow SOPs and checklists consistently
• Strong organizational skills
• Reliable communication and ability to meet deadlines

Nice to Have (Not Required)

• Experience with U.S.-based businesses
• Familiarity with Stripe, Square, or similar platforms
• Previous bookkeeping or accounting support experience

How We Work

• Clear systems and expectations
• Recurring monthly tasks
• Long-term working relationship
• Direct communication and fast feedback

Compensation

• Monthly retainer (based on experience and scope)
• Opportunity to grow responsibilities over time

To Apply

Please include:

• Your experience with QuickBooks Online
• A brief description of your reconciliation process
• Any experience with compliance or filing tasks

Pay: $100.00 per month

Work Location: Remote