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BUDGET ANALYST 4

Description

Budget Analyst 4
At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

The Local Government Division (LGD) partners with local governments, public entities, nonprofits, and others to strengthen the ability of local governments and community-based organizations to fund and develop critical services to their citizens. The division provides access to state and federal resources through grants and loans to plan, develop and build needed infrastructure and capital facility projects across the state. Efforts are made to make financial resources more accessible to applicants and recipients, and to prioritize the most critical projects and needs; LGD resources create jobs and grow business by initiating new opportunities for economic development. The division also supports communities with research and project management expertise, including technical assistance on a variety of subjects including, but not limited to, capital project development, infrastructure project funding strategies, local studies, and implementation of the growth management act (GMA). LGD is responsible for helping Washington grow sustainably by supporting local governments with planning and implementation of the GMA, encouraging smart growth and protecting our communities. LGD strives to develop strong partnerships, vibrant communities, and sustainable infrastructure.

This position provides expert, senior-level budget and program planning analysis for the Community Infrastructure and Assistance unit within the Local Government Division. The Local Government Budget team supports program operations by assisting them to secure adequate financial resources and to efficiently manage those financial resources in a manner consistent with state mandated budget requirements. This support is critical to the department in securing and safeguarding funding so we can achieve our mission. This position performs independent budget and program analysis for the operating and capital budgets and will serve as the primary analyst for their assigned portfolio.

Duties

LGD Unit level budget analyst activities
Tasks include:

Provide expert level advice, review and analysis of assigned program’s allotments, budget development and other budget tasks.
Monitor unit revenue and expenditures monthly and work with managers to identify, make recommendations and correct any issues.
Work closely with other members of the division budget team, central budget office staff and accounting office staff to establish roles and responsibilities to maximize staff resources and eliminate duplication, while ensuring sound financial management.
Independently lead all aspects of assigned program’s operating and capital position management.
Develop and maintain a staffing file of all funded and unfunded positions for assigned portfolio.
Maintain staffing files with the most current payroll information and reflect position information as shown in HRMS.
Ensure staffing file balances to the allotted FTEs and maintain a reconciliation of staffing to AFRS data.
Utilize current staffing file information to update the Compensation Impact Model Analysis (CIMA) in the Salary Projection System (SPS) as requested by OFM.
Develop features to link source data to be centrally managed. Tasks also include building automated features to gain the greatest efficiency after development and during maintenance periods.
Primary Tools: OFM Budget Systems, SPS, TALS, Enterprise Reporting, Commerce’s Allotment Preparation System (APS), Commerce’s Contract Management System (CMS), Excel and Word.

Grant/Contract/Expenditure Tracking
Tasks include:

Prepare and maintain monthly fiscal status reviews. Using Enterprise Reporting System reports, review actual expenditures against planned allotments and projections; review expenditure coding and submit correction requests for any inaccurate cost coding; create budget reports as tools to assist assigned program managers and answer inquiries.
Create and maintain a grant/contract tracking sheet for the assigned programs. This worksheet is to be used to monitor that expenditures are on track with available project balances, projected spending plans, and remain within appropriation balances. These worksheets are used in conjunction with the monthly budget status report process and when providing advice to program staff.
Running monthly projection/expenditure reports to verify contracts are within project/appropriation balance. Work with program managers to update projections as payments are submitted/approved.
Schedule monthly meetings with the assigned program’s managing director and program managers to review the tracking worksheets, verify and update projections, and address any concerns or questions.

Budget Development and Fiscal Notes
Tasks include:

Review operating and capital Budget Bills and Expenditure Authority Reports to accurately gather the funding information and ensure accurate coding is set up for all funding within the budget analyst’s assigned units. This involves working with the Division Budget Manager, Central Budget Office, and Accounting Office if any issues with appropriate funding or codes.
Use Division spending plan templates, populate coding, staffing, and other object costs by Project/Subproject for assigned units.
Develop and make recommendations on the assigned portfolio’s control numbers.
Develop control numbers using statistical methods, current spending patterns, program information, and research methods to arrive at allotments that represent program needs, are directly related to the agency strategic plan and performance management goals.
Effectively communicate recommendations and methodologies through budget briefs, narratives and visual displays of data that are clear and understandable.
Ensure the allotments represent the program priorities and focus on the budget outlook and planning.
Verify program spending plan roll-ups are within the appropriated funding by Expenditure Authority code whether for fiscal year appropriations or biennial appropriations.

o Effectively note issues resulting in a unit being over the control numbers or if programs have fully planned for staffing and other program costs
o Verify remaining funding and work with program managers to resolve issues.
o Provide information to the Budget Manager to work with Division management and/or the CBO team if resolution cannot be agreed to remain with the appropriate funding level, or excess funds available for Division use.
o Document those appropriations and type (state, federal, capital).

Prepare periodic allotment adjustments as priorities of the program change which include:

o Developing features so that they are linked to source data and centrally managed.
o Building in automated features to gain the greatest efficiency after development and during maintenance periods.

Provide cost estimates and reviews expenditure narrative information to ensure alignment with the fiscal note cost calculation tool for fiscal notes and decision packages.
Provide modeling, analysis and forecasting of dedicated funds and/or revolving loan accounts. This position provides this information directly to program staff and Legislative staff.
Primary Tools: OFM Budget Systems, Enterprise Reporting, Commerce’s Allotment Preparation System (APS), Commerce’s Contract Management System (CMS), Excel and Word.

Fiscal Activities
Tasks include:

Independently work to set up account coding and manage chart of accounts for assigned portfolio.
Ensure coding for assigned units is set up correctly for all new operating funding and both reappropriated and new capital funding. Submit new coding requests and any edits to existing coding to Accounting.
Review report coding manual (Chart of Accounts) to ensure final coding information matches the coding requests that were submitted. This work is done at the beginning of each biennium, and as needed based on new funding during the supplemental budget timeframe.
Prepare and review A-19 invoices and contract payments.
Prepare journal vouchers for coding changes and corrections to ensure accurate costs.
Assist with federal grant modifications and closeout reporting for assigned portfolio.

Qualifications

Required Position Qualifications:

Bachelor’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, statistics or closely aligned field AND five (5) years of professional experience in budgeting, management or program analysis. Additional qualifying experience may substitute, year for year, for education.
A master’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, statistics, can substitute for one year of the required five years of experience.
Demonstrated professional experience using state budgeting and reporting systems or similar systems.
Proficient in Excel, Outlook, Word, and other Microsoft Office software.
Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management.
Technical knowledge of Commerce Infrastructure program requirements related to financing, contract management, and compliance.
Ability to manage multiple projects simultaneously and to participate in multi-stakeholder processes.
Accountability-Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
Integrity — demonstrates a sense of responsibility and commitment to public trust through statements and actions. Honors commitments and promises.
Leadership-Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others.
Teamwork-Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leaders to meet goals, welcomes newcomers and promotes a team atmosphere.

Preferred/Desired Qualifications:

Accounting experience and/or coursework
Ability to examine data to grasp issues, draw conclusions, and solve problems
Know where and how to access the right data for the assignment, and pursues leads for additional sources of information
Experience developing PowerPoint presentations
Leadership experience and skill as demonstrated by influencing and working effectively with others, obtaining cooperation of other departments and internal staff, displaying initiative in finding better solutions, following through by communicating decisions, and taking action.
Ability to communicate complex financial issues verbally and in writing
Demonstrate experience of fiscal accountability by following finance regulations, principles, standards and guidelines when committing financial resources or recommending options for budget transactions
Demonstrate self-awareness, self-management, ethics, integrity, and continual learning
Demonstrate organizational and political awareness, relationship building skills, and effective decision making

Demonstrate team dynamics by working within a motivated, high-performing team as an engaged, involved, and productive team member

Required Position Competencies:

Meet commitments, work independently, accept accountability, handles change, set personal standards, stay focused under pressure, and meet attendance/punctuality requirements.
Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leaders to meet goals, welcomes newcomers and promotes a team atmosphere.
Support staff through transparent communications, showing up in their work, managing workload, resources, and availability.

To be considered for this position the following are needed:

A complete and detailed online application.
A cover letter (enter online).
At least three professional references (enter online).

For questions about this recruitment, please contact our recruitment team via email: comrecruitment@commerce.wa.gov - please reference the job number in your message.

Supplemental Information

Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.

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