Business Assistant

BUSINESS ASSISTANT (Part-Time)

LOCATION: Huntsville, AL (on-site)

SUMMARY: The Business Assistant will provide administrative and operational support to ensure the smooth functioning of the PM&TS division’s daily activities, handling tasks, and project coordination.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Administrative Support: To include, but not limited to:
  • Managing calendars, schedule meetings, organizing travel arrangements
  • Conference booth set up, manning, and outreach to promote the company
• Human Resources (HR) Support: To include, but not limited to:
  • Administrative - Prepare HR forms such as Personnel Actions, Leave Requests, Performance Evaluations, Form I-9s; Maintain confidentiality of sensitive information, and close coordination with Corporate HR
  • Recruitment – Assist with the recruitment process by preparing Employee Requisitions, screening applications, scheduling interviews, and preparing offer letters
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and postal mail, ensuring timely responses
• Document Preparation: Prepare and edit correspondence, reports, presentations, and spreadsheets to support business operations
• Project Coordination: Assist in project management by tracking deadlines and deliverables
• Office Management: Responsible for overseeing office supplies, equipment maintenance, office automation, and general office organization to ensure a productive work environment.

NON-ESSENTIAL DUTIES: Perform other duties as assigned

EDUCATION AND EXPERIENCE:

• Associate’s degree required; Bachelor’s degree preferred
• 2+ years of direct experience in administrative roles with a focus on multitasking
• Must be able to effectively communicate with others verbally and in writing
• Must be proficient in Excel

COMPUTER SKILLS:

• Skill in operating a personal computer and standard office equipment
• Must have proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

CERTIFICATES, LICENSES, REGISTRATIONS, CLEARANCE:

• Must be able to obtain and maintain a DoD Secret security clearance

PHYSICAL DEMANDS:

• Must be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.
• Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format.
• May be required to occasionally lift and/or move moderate amounts of weight, typically less than 15 pounds.

BCF Solutions, Inc. is an Equal Opportunity Employer and participates in the E-Verify Employment Verification Program.
BCF Solutions, Inc. is an Equal Opportunity Employer/Veterans/Disabled.

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