Business Coordinator

We are currently searching for a Business Coordinator to provide a full range of business operational support for CNN Digital in Dubai. In this position there will be an element of general office support, but the core of the role will be processing petty cash and bank invoices for freelancers and contractors and managing budgets of outside vendors to be tracked against sales sponsorship budgets.

The Business Coordinator will also be responsible for employee record keeping, managing medical insurance, management of mobile phones, management of SAICO/CIGNA membership numbers, UAE Visa & Emirates ID cards expiry dates and more. You ll be a facilitator/trainer for new procedures and internal systems and will frequently liaise with Accounting, Finance, Legal, Corporate Travel, and Human Resources.

Your Role Accountabilities

• Manage freelance budget on behalf of the business to ensure spending is tracked within budget. Includes approving invoices with complex coding with multiple project codes that are billed against sales budgets across various international locations.
• Set up vendor relationships and manage requirements for them to determine whether a payment requires U.S. tax documentation or foreign vendor tax.
• Responsible for preparing monthly Accounting Packages via Kovax. Handles currency exchange and all cash transactions with the bank, ensure petty cash is accounted for.
• Responsible for office management and overseeing time off and tracking UAE public holidays. Primary point of contact with government sponsor (Media City.Expert on procedures and internal systems (MyHR, Concur, TPAS, Kofax). On boards new
• Ensure staff is compliant with company policy and procedure as well as local labour laws.
• Oversee all expense reports in Concur for client group ensuring appropriate currencies are used & all costs are justified and in compliance with company policies in various locations.