Business Development Executive Assistant

Business Development Executive Assistant

This role offers an exciting opportunity to work in a complex international energy/oil & gas environment , supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics.

Key Responsibilities:

✅ Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications

✅ Prepare presentations, reports, meeting materials, and executive correspondence

✅ Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements

✅ Support HSE, Integrity, and Compliance requirements in line with company policies

✅ Maintain document management systems and archive key Division records

✅ Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities

✅ Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams

✅ Coordinate onboarding/offboarding activities for staff and secondees

✅ Assist with offshore and medical pass applications and facility coordination

✅ Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)

Requirements:

🔹 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector

🔹 Strong organizational and multitasking skills with attention to detail

🔹 Experience supporting senior executives in a fast-paced environment

🔹 Excellent communication and stakeholder management skills

🔹 Ability to handle confidential information with professionalism

🔹 Strong proficiency in administrative tools, reporting, and document management