Business Operation Coordinator

Position: Business Operation Coordinator to Chief Executive Officer (CEO)

The Business Operation Coordinator will work directly with the CEO, supporting him in planning, coordination, meeting follow-ups, execution tracking, and communication. This is a high-learning, high-responsibility role, ideal for someone who wants exposure to leadership thinking, business operations, and decision execution.

What This Role Is:

• Founder’s Office / CEO Office coordination
  
• Task tracking, prioritisation & follow-ups
  
• Meeting support & execution alignment
  
• Communication on behalf of the CEO

Requirements

Key Responsibilities:

• Work closely with the CEO on daily priorities and action items
  
• Track commitments, tasks, and timelines decided by the CEO
  
• Coordinate with internal teams and senior staff for execution and closure
  
• Prepare meeting agendas, take minutes of Meetings (MoM), and track action points
  
• Draft professional emails, summaries, and internal communications
  
• Manage the CEO’s calendar, reminders, and follow-up structure
  
• Screen calls, messages, and requests professionally
  
• Maintain structured trackers, action logs, and MIS sheets
  
• Support research, data analysis, and presentations as required
  
• Represent the CEO’s office with confidence, clarity, and discretion

Experience & Qualification:

• Graduate (any stream)
  
• Fresh graduates welcome
  
• Candidates with internships, Founder’s Office exposure, or coordination roles preferred
  
• Candidates from pure admin / office management backgrounds should not apply

Skills & Competencies:

• Excellent communication skills – strong in spoken and written English
  
• Strong command over MS Office (Excel, Word, PowerPoint)
  
• Comfortable using AI tools for drafting, research, summaries, and productivity
  
• Ability to prepare MoM and convert discussions into clear action items
  
• Highly presentable, professional, and confident
  
• Proactive mindset with strong follow-up discipline
  
• Ability to manage multiple priorities under guidance
  
• High integrity, confidentiality, and maturity

Additional Requirements:

• Valid driving license (mandatory)
  
• Comfortable with local travel when required
  
• Tech-savvy and quick to learn new tools and systems

Candidate Preference:

• Male candidates only
  
• Locally based in Panchkula, Mohali, or Zirakpur
  
• Comfortable working closely with senior leadership
  
• Looking for a long-term, growth-oriented role

Benefits

• Direct exposure to CEO-level decision-making and priorities
  
• Hands-on understanding of how real businesses operate across functions
  
• Development of strong execution, follow-up, and accountability skills
  
• Cross-functional visibility with senior leadership and teams
  
• Fast learning curve with practical, on-the-job business exposure
  
• Enhancement of professional communication and executive presence
  
• Experience in meeting management, MoM, task tracking, and MIS
  
• Opportunity to work with modern tools, including AI for productivity
  
• Clear pathway to Business Operations, Founder’s Office, or leadership roles
  
• Trust-based role that builds ownership, responsibility, and confidence