Buyer Executive (Procurement & Contracting )

Skills:
Procurement, Vendor Management, Contract Management, Supply Chain Management, Inventory Management, Purchase Requisitions, Healthcare Regulations, Purchase Order Processing,

Closely interface with departmental heads on a regular basis to ascertain their procurement needs and requirements

Assist HOD in identifying the appropriate strategy for Non - Medical equipment, consumables and stores

Closely work with the concerned departments for technical evaluation and assessment of vendors

Prepare internal cost estimates (ICE) optimizing category-wise spend by volume leverage, reverse auction & VMI etc.

Conduct a comprehensive vendor qualification assessment

Prepare and release the Request for Quotation/ Enquiry to the short-listed vendors

Obtain offers from vendors, and prepare comparative statement to aid in selection of vendors, optimization of price and other commercial terms

Support in formulation of the negotiating strategy

Participate in commercial negotiation meetings with the short-listed vendors

Standardize contract templates and SLAs and obtain approvals

Receive purchase requisitions and process purchase orders

Manage delivery of procured items ensuring adherence to timelines through monitoring and follow up with the vendors

Monitor procurement dashboards for delivering targeted operational performance levels

Monitor & report vendor performance and compliance with respect to contracted SLAs

Develop and manage vendor relationships for the critical category. Consolidate vendor base and institute powerful vendor development processes

Uphold ethical values in procurement dealings and operations in line with the corporate values

Liaise with the taxation departments (EXIM, Customs etc.) and provide necessary documents required for licenses obtaining, BoE preparation etc.

Actively interface with User departments and provide visibility on material availability status

Execute departmental policies and procedures to ensure continuous, safe and quality services of Non - Medical equipment, consumables, stores to clinical care facilities

Use technology extensively to increase operational efficiency, control costs and improve transparency

Attend interdepartmental meetings and perform responsibilities as assigned

Any Other Responsibilities As Assigned By The HOD

Key Responsibilities: Growth

Interface with end-users on an ongoing basis for Non - Medical equipment requirements & upgrades

Ensure timely procurement to ensure seamless functioning of the departments and to achieve highest internal customer satisfaction

Meet equipment requirements for all new clinical pathways, specialty as and when required

Key Responsibilities: Quality

Plan and conduct periodic QA/QC audits to check and ensure adherence to procurement policies and protocols

Ensure adherence to all norms and standards of national and international accreditation organization opted by the hospital for accreditation.

Constantly monitor Quality Reports and take immediate necessary action with vendors in case of quality issues and rejection of items

Participate in the organization wide quality improvement programs / projects