Capital Analyst

apital Analyst

Job Description:

The Capital Analyst is responsible for accurately entering, updating, and verifying data related to capital projects. This role includes maintaining and organizing both physical and electronic files, generating reports and summaries, and ensuring the integrity of capex data. The analyst works with the Director of Capital Planning to collaborate with project managers and team members to keep data up-to-date and reflective of project progress, responds to data inquiries, and provides support for data entry and project information. Additional duties include processing invoices, managing administrative accounts payable (AP) procedures, handling budget amendments, performing regular data backups, and reconciling end-of-month expenditures. The specialist adheres to data entry guidelines and participates in team meetings to contribute to continuous process improvements.

• Accurately enter, update, and verify data related to capital projects in the relevant database or system, ensuring data integrity.
• Maintain and organize both physical and electronic files of capital project documents.
• Generate reports and summaries from the data as required by the project management team.
• Collaborate with project managers and team members to ensure all data is up-to-date and accurately reflects project progress.
• Respond to data inquiries, provide support regarding data entry and project information, and identify and correct data entry errors.
• Adhere to data entry guidelines and protocols to ensure consistency and reliability, perform regular data backups, and assist in the maintenance of data systems.
• Participate in team meetings and contribute to the continuous improvement of data entry processes.
• Process invoices, route them for approval, and manage administrative accounts payable (AP) procedures.
• Enter approved projects into the maintenance information system, manage budget amendments, and input necessary approvals.
• Reconcile end-of-month expenditures, ensuring accurate project ID mapping.

Qualifications:

• A bachelor’s degree in a relevant field is preferred.
• Proven experience in data entry and analysis, preferably related to capital projects or in a construction/project management environment.
• Proficiency in Microsoft Office Suite, especially Excel, and experience with
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with integrity and discretion.

Locations:

• Bonita and Tampa, Florida – in person with 20% travel.
• Boston, Massachusetts – Hybrid with the expectation of one day a week together, and 20% travel.