Care Coordinator

Benefits:

• Bonus based on performance
• Opportunity for advancement
• Training & development
  
  
  

Job DescriptionCare Coordinator / Office Assistant (Part-Time)

Company: Qualicare Home Care

Location: 23 Orchard Rd, Skillman, NJ

Schedule: Monday – Friday | 10:00 AM – 3:00 PM (25 hours/week)

About Us

Qualicare Home Care provides compassionate, high-quality home care services that help seniors live safely and comfortably in their homes. We are a growing agency seeking a reliable, organized Care Coordinator/Office Assistant to support daily operations and ensure excellent service to our clients and caregivers.

This role is ideal for someone who enjoys working with people, staying organized, and supporting a fast-paced healthcare office.

Position OverviewThe Care Coordinator / Office Assistant will assist with client coordination, caregiver onboarding, compliance documentation, scheduling support, and general office operations . This person will work closely with the Owner, Nurse, and Coordinators to ensure the office runs smoothly.

This role offers excellent growth potential , with the opportunity to grow into an Office Manager position as the agency expands.

Key ResponsibilitiesClient & Care Coordination

• Attend client assessments with the nurse when needed.
• Engage with clients and families to ensure a positive onboarding experience.
• Assist with caregiver-client coordination and communication.
• Support follow-ups with clients and caregivers.
  
  
  

Caregiver Onboarding & Engagement

• Conduct caregiver onboarding presentations for new hires.
• Ensure caregivers understand company policies, expectations, and procedures.
• Organize and support caregiver engagement activities and appreciation events.
• Maintain positive relationships with caregivers to support retention and engagement.
  
  
  

Compliance & Documentation

• Complete I-9 verification for new hires.
• Maintain employee files and ensure they are organized and audit-ready.
• Ensure required documentation is properly completed and stored.
• Assist with onboarding paperwork for caregivers.
  
  
  

Recruitment Support

• Assist with caregiver recruitment activities including:
• Posting job listings
• Screening candidates
• Scheduling interviews
• Candidate follow-ups
  
  

Scheduling & Administrative Support

• Assist with caregiver scheduling and shift coordination.
• Help manage schedule changes and coverage needs.
• Support general office administrative tasks.
• Maintain organized records and spreadsheets.
  
  
  

Community & Event Support

• Attend community events or outreach activities when needed.
• Represent the agency professionally in the community.
  
  
  

Owner & Office Support

• Support day-to-day administrative tasks.
• Assist with operational coordination to keep the office running smoothly.
• Help manage office responsibilities so leadership can focus on marketing and growth.
  
  
  

Qualifications Required

• Valid driver’s license and reliable transportation (REQUIRED)

• Ability to travel locally for client assessments and events
• Strong organizational and communication skills
• Proficiency with Microsoft Excel, Word, and general office technology

• Comfortable learning new systems and technology
  
  
  

Personal Qualities

• Organized and detail-oriented
• Compassionate and client-focused
• Reliable and proactive
• Strong communicator and team player
  
  
  

Growth OpportunityThis role offers strong career development potential . The right candidate will have the opportunity to grow into an Office Manager role as the agency continues to expand.

If you are organized, people-oriented, and interested in making a meaningful impact in senior care, we would love to hear from you.