Administrative Assistant

JOB SUMMARY

The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.

DUTIES & RESPONSIBILITIES

CEO Related Responsibilities (70%):

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Handle confidential correspondence, emails, and phone calls.
• Prepare reports, presentations, agendas, and briefing materials for the CEO.
• Arrange business travel, accommodations, and visa documentation for the CEO.
• Facilitate follow-ups on the CEO’s action items and maintain task trackers.
• Liaise between the CEO and internal/external stakeholders.
• Support the preparation and logistics of board and executive meetings.
• Draft high-level communications and consolidate business updates.
• Track documents and approvals requiring the CEO's signature or review.
• Manage confidential files and maintain secure records.

Cross-Functional & Administrative Support (30%):

• Support other departments with administrative tasks when assigned directly by the CEO.
• Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
• Participate in internal project coordination or research assignments.
• Help prepare and update internal policies, procedures, and templates.
• Act as a backup for executive office administrative needs.
• Support internal events, workshops, or visits hosted at the executive level.
• Maintain supplies and oversee vendors related to the executive office or boardroom.

QUALIFICATIONS & REQUIMENTS

• Bachelor’s degree in business administration, Management, or a related field
• Minimum 3–5 years of experience in executive support roles
• Prior exposure to supporting C-level or senior executives preferred
• Bilingual preferred (English & Arabic mandatory)
• Familiarity with Saudi corporate work culture is beneficial
• Ability to work independently and as part of a team