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CEO Executive Assistant
Key Responsibilities:
- Manage the CEO's calendar and prioritize appointments effectively.
- Organize board meetings and executive sessions, including preparing and distributing Minutes of Meeting (MoM).
- Handle ticketing, travel bookings, visas, and accommodation arrangements.
- Prepare professional reports, presentations, and executive summaries.
- Shadow the CEO and represent them in meetings when required.
- Follow up on tasks and ensure timely execution of action items.
- Maintain confidentiality and professionalism in all communications.
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Liaise with internal departments and external stakeholders on behalf of the CEO.
- Authorized to schedule and reschedule meetings on behalf of the CEO.
- Empowered to communicate and coordinate with senior management and external partners as needed.
- Authorized to approve minor travel arrangements and logistics within predefined budgets.
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Empowered to represent the CEO in internal meetings and decision-making forums during their absence.
- Bachelor's degree in Business Administration or a related field.
- Minimum of 3 years of experience as an Executive Assistant or in a senior support role.
- Excellent communication and strong follow-up skills.
- High proficiency in English (written and spoken).
- Strong time management, multitasking, and organizational abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proven experience in handling board meetings, drafting minutes of meetings (MoM), and preparing executive-level reports.
- Professional appearance, confident demeanor, and ability to perform under pressure.
- High level of discretion, confidentiality, and trustworthiness.
- Willingness to shadow and represent the CEO when required.
- Skilled in managing and updating executive contact lists.
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Strong emotional intelligence with the ability to maintain effective relationships across all organizational levels.
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