CEO Executive Assistant

Key Responsibilities:

Manage the CEO's calendar and prioritize appointments effectively.
Organize board meetings and executive sessions, including preparing and distributing Minutes of Meeting (MoM).
Handle ticketing, travel bookings, visas, and accommodation arrangements.
Prepare professional reports, presentations, and executive summaries.
Shadow the CEO and represent them in meetings when required.
Follow up on tasks and ensure timely execution of action items.
Maintain confidentiality and professionalism in all communications.
Liaise with internal departments and external stakeholders on behalf of the CEO.

Authorities:

Authorized to schedule and reschedule meetings on behalf of the CEO.
Empowered to communicate and coordinate with senior management and external partners as needed.
Authorized to approve minor travel arrangements and logistics within predefined budgets.
Empowered to represent the CEO in internal meetings and decision-making forums during their absence.

Requirements:

Bachelor's degree in Business Administration or a related field.
Minimum of 3 years of experience as an Executive Assistant or in a senior support role.
Excellent communication and strong follow-up skills.
High proficiency in English (written and spoken).
Strong time management, multitasking, and organizational abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proven experience in handling board meetings, drafting minutes of meetings (MoM), and preparing executive-level reports.
Professional appearance, confident demeanor, and ability to perform under pressure.
High level of discretion, confidentiality, and trustworthiness.
Willingness to shadow and represent the CEO when required.
Skilled in managing and updating executive contact lists.
Strong emotional intelligence with the ability to maintain effective relationships across all organizational levels.

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