CIVIL DOCUMENT CONTROLLER

Job Title: Civil Document Controller

Location: Dubai, UAE

Employment Type: Full-Time

Key Responsibilities:

• Receive, log, and track all technical documents, drawings, submittals, method statements, RFIs, and correspondence within the Technical Department.
• Maintain up-to-date document registers, control logs, and distribution lists for all ongoing projects.
• Distribute technical documents and drawings to relevant internal departments, site teams, consultants, and clients in a timely manner.
• Ensure all received documents are reviewed for completeness, accuracy, and compliance with project and company standards before distribution.
• Manage revision control for all drawings and documents, ensuring the latest versions are accessible and obsolete versions are archived appropriately.
• Organize and maintain well-structured digital and physical filing systems for easy retrieval and audit purposes.
• Assist in preparing, formatting, and submitting documents required for authority approvals, consultant reviews, and client submissions.
• Monitor pending approvals, revisions, and submissions, following up with responsible stakeholders to avoid delays.
• Prepare, review, and circulate meeting packs, minutes of meetings (MoMs), and technical correspondence for departmental meetings and workshops.
• Assist in internal and external audits, ensuring all technical documentation complies with company standards, client requirements, and local regulations.
• Maintain confidentiality of sensitive documents and enforce company procedures for document security and access control.
• Continuously improve document management processes, templates, and systems within the Technical Department.

Requirements:

• Diploma in Civil or Bachelor’s degree in any discipline.
• 5 or more years of experience as a DC in building construction in GCC.
• Strong knowledge of document control systems and software (e.g., Aconex, Procore, SharePoint etc.)

Job Type: Full-time

Application Question(s):

• What is your current salary?
• Can you join immediately? If not, what is your notice period?

Experience:

• civil construction: 5 years (Required)