Clerical Assistant I (Pretrial Services Data Verification Unit)

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What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

Work-Life

Working hours are 40 hours per week. The Data Verification Unit operates 24/7/365. Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays.

This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Position Summary

The Pretrial Service Department of the First Judicial District of Pennsylvania’s mission is to safeguard pretrial justice while maximizing public safety and court appearance. Pretrial Services meets this mission through pre-arraignment interviews, supervised release services, appointment of counsel interviews, and enforcement of judicial orders.

This full-time position within Pretrial Services involves performing clerical and verification-related duties within The Data Verification Unit. The work involves contact with subjects and various law enforcement agencies for the purpose of warrant verifications. An employee in this position must maintain professionalism at all times, pay close attention to detail to ensure information is recorded accurately, and have the ability to communicate clearly and concisely. Assignments are routine in nature and must be carried out in accordance with well-defined standards, procedures, policies, and regulations.

DISTINGUISHING FEATURES

This is entry-level clerical work performed under the supervision of an administrative superior. The work is routine in nature. Once learned, easily learned, the candidate must have the ability perform assigned tasks without close supervision. Employees in this class will be required to perform data entry duties on an as-needed basis.

The Data Verification Unit operates 24/7/365. Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are considered typical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Verification of bench warrants in various court systems
• Receives requests for court records related to bench warrants from corrections facilities, court officials, and the District Attorney’s office.
• Fills out forms and applications after verbal inquiries or from handwritten documents.
• Sorts and files papers and/or legal documents in a pre-established filing system.
• Performs routine data entry functions to retrieve information from court computers.
• Directs the public to appropriate departments based on simple inquiries.
• Assumes duties and assignments in the bench warrant surrender room and the bench warrant hearing courtroom when necessary

MARGINAL FUNCTIONS

• Answers the telephone and may greet the public.
• Provides general information pertaining to assigned function.
• Replenishes computer printer paper, copier or fax machine paper supplies.
• Performs related functions and assignments as required or assigned by an administrative superior.

ENVIRONMENTAL CONDITIONS:

Standard office conditions.

Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Skill in computer access and data entry on pre-established screens.
• Ability to interact with the public in a tactful, professional and efficient manner.
• Knowledge of office practices and procedures.
• Knowledge of the English language and spelling.
• Skill in eliciting information quickly and easily.
• Skill in giving information clearly and concisely.
• Ability to read and interpret court documents and disseminate the information accordingly.
• Ability to meet deadlines.
• All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) and Pennsylvania Justice Network (JNET) certifications within the probationary period and maintain the same for the duration of employment in this job classification.
• All employees must pass criminal history and background investigations.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

• High School Diploma or Equivalent.
• Experience in an office environment is preferred.
• Appropriate experience in the use of personal computers and Windows software applications.
• Successful completion of a background check.
• After meeting minimum application standards by a panel review, must complete an evaluation and interview.
• Ability to perform the essential functions of the position.
• The Data Verification Unit operates 24/7/365. Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays.
• Covid-19 vaccination recommended.
• Must work onsite (not remote).

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $31,349 – $33,398

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx