Clerical Assistant (On-Call)

Job Overview
We are seeking a proactive and detail-oriented On-Call Clerical Assistant to join our dynamic team. This role offers flexible scheduling and provides essential administrative support across various departments. As an integral part of our office environment, you will ensure smooth daily operations by managing front desk duties, handling multi-line phone systems, and providing exceptional customer service. The ideal candidate is organized, tech-savvy, bilingual (preferred), and passionate about delivering efficient office management. This paid position is perfect for individuals with clerical experience looking to contribute to a professional and supportive workplace.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and courteously while providing excellent customer support
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Handle incoming correspondence, emails, and inquiries promptly and efficiently
• Assist with filing, photocopying, proofreading documents, and organizing office supplies to support daily operations
• Support calendar management and scheduling for staff appointments or meetings as needed
• Provide general administrative assistance such as typing reports, updating databases, and supporting bookkeeping tasks using QuickBooks or similar software

Qualifications

• Proven clerical or administrative experience in an office setting with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy including data entry, file management, and email communication
• Strong phone etiquette skills with experience operating multi-line phone systems
• Bilingual abilities (English/Spanish or other languages) are highly desirable to serve diverse client needs
• Experience in customer service roles such as medical receptionist, dental receptionist, or personal assistant is a plus
• Ability to prioritize tasks effectively with excellent time management skills
• Attention to detail for proofreading documents and maintaining accurate records
• Familiarity with office management practices including filing systems, calendar management, and basic bookkeeping using QuickBooks or similar tools

Join us as a Clerical Assistant (On-Call) to bring energy and efficiency to our busy office environment! Your organizational skills and positive attitude will help ensure our operations run smoothly while supporting our team’s success. This role offers valuable experience in office administration within a professional setting that values dedication and excellence.

Pay: $15.00 - $27.17 per hour

Work Location: Hybrid remote in Omaha, NE 68154