Client Accounting Specialist

About the Role

We are launching a growing accounting and bookkeeping agency designed to serve small business owners with dependable, accurate, and timely financial support. We are seeking a detail-oriented, self-driven Client Accounting Specialist to become one of the first key hires on our team.

This role will support multiple small business clients by managing core bookkeeping and accounting functions, including accounts payable, accounts receivable, payroll support, bank and credit card reconciliations, journal entries, and monthly financial reporting.

The ideal candidate is organized, trustworthy, comfortable learning new systems, and able to work independently while also communicating clearly with business owners, internal leadership, and outside accounting or tax professionals.

Key ResponsibilitiesBookkeeping & Financial Records

• Maintain accurate and up-to-date financial records for multiple client accounts.
• Record and categorize daily transactions, including income, expenses, transfers, deposits, and payments.
• Prepare and post journal entries as needed.
• Maintain organized digital records, supporting documentation, and accounting files.

Accounts Payable

• Enter, code, and process vendor bills.
• Help manage approval workflows and payment schedules.
• Reconcile vendor statements and follow up on discrepancies.
• Maintain accurate vendor records and documentation.

Accounts Receivable

• Prepare and send customer invoices.
• Record customer payments and deposits.
• Monitor outstanding receivables and assist with follow-up on past-due accounts.
• Reconcile customer accounts and resolve payment discrepancies.

Payroll Support

• Process or assist with payroll for multiple client accounts.
• Ensure payroll data is accurate, including hours, wages, deductions, reimbursements, and employee changes.
• Submit or coordinate required payroll documentation and reports.
• Work with payroll platforms and outside providers as needed.

Reconciliations & Month-End Close

• Reconcile bank accounts, credit cards, loan accounts, and other balance sheet accounts.
• Review transaction activity for accuracy and proper classification.
• Identify and resolve discrepancies in a timely manner.
• Assist with monthly close processes and preparation of client reporting packages.
• Month-end close commonly includes reviewing transactions, reconciling accounts, preparing entries, and producing financial statements or reports.

Financial Reporting

• Prepare basic financial reports, including profit and loss statements, balance sheets, cash flow summaries, and other client-specific reports.
• Run and review accounting system reports to ensure financial data is complete and accurate.
• Help clients and internal leadership understand financial information in a clear, practical way.

Client & Team Communication

• Communicate professionally with clients regarding missing information, transaction questions, payroll needs, invoices, and reporting.
• Coordinate with client tax preparers, CPAs, payroll providers, banks, and software vendors when needed.
• Help build repeatable systems, checklists, and workflows as the agency grows.

Qualifications

• Associate degree in Accounting, Bookkeeping, Business, Finance, or a related field preferred.
• Equivalent hands-on bookkeeping or accounting experience will be considered.
• Prior experience with accounts payable, accounts receivable, payroll, reconciliations, and financial reporting required.
• Experience supporting multiple companies, departments, entities, or clients is strongly preferred.
• Comfortable learning and working in multiple accounting platforms.
• QuickBooks Online experience strongly preferred.
• Experience with payroll systems, bill pay platforms, spreadsheets, and cloud-based document systems preferred.

Skills & Strengths

• Excellent attention to detail.
• Strong organizational and time management skills.
• Ability to manage multiple client accounts and deadlines.
• Strong analytical and problem-solving ability.
• Comfortable working independently with limited supervision.
• Clear written and verbal communication skills.
• High level of confidentiality and professionalism.
• Flexible, adaptable, and willing to help build systems as the company grows.
• Able to identify errors, ask good questions, and resolve issues proactively.

Ideal Candidate

The right person for this role enjoys bringing order to financial information. They are not just entering numbers; they understand that accurate bookkeeping helps small business owners make better decisions.

They are comfortable working in a growing business where processes may still be developing. They can follow systems, but they can also help improve them. They are dependable, curious, and take pride in doing the details correctly.

Compensation & Schedule

• Part-time position (option to grow to full time).
• Compensation based on experience.
• Potential for growth as the agency expands.
• Hybrid or remote flexibility may be considered depending on experience, systems, and client needs.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Paid sick time
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Alexandria, MN 56308