Clinical Staffing Coordinator

Village Shalom is a not-for-profit continuing care community dedicated to providing exceptional care and enriching lives through compassion, respect, and integrity. We take pride in fostering a collaborative and supportive environment where every team member plays a vital role in ensuring quality care for our residents.

Job Position
The Clinical Staffing Coordinator is responsible for coordinating and maintaining the nursing department’s (nursing, assisted living and memory care) staffing schedules to ensure appropriate coverage that meets resident care needs and regulatory requirements. This position works closely with nursing leadership and team members to manage daily staffing, monitor attendance, and communicate schedule changes in a timely and professional manner. Current Kansas certification as a Certified Nurse Aide or Certified Medication Aide is strongly preferred.

Job Responsibilities

• Develop, update, and maintain daily and weekly staffing schedules for nursing units.
• Coordinate replacement of call-ins and schedule adjustments to ensure appropriate staffing levels.
• Utilize scheduling software for data management and reporting of hours for PBJ (Payroll Base Journaling)
• Communicate with nursing supervisors and department heads to assess staffing needs and priorities.
• Track employee attendance, PTO requests, and shift changes in accordance with company policies.
• Collaborate with HR and Payroll to ensure accurate timekeeping and scheduling records.
• Assist in maintaining compliance with state and federal staffing regulations.
• Provide excellent customer service to staff and residents while maintaining confidentiality and professionalism.
• Support the hiring and onboarding process for nursing staff when needed.

Job Requirements

• High school diploma or equivalent required; associate degree preferred.
• Previous experience in staffing coordination, scheduling, or healthcare administration strongly preferred.
• Experience with OnShift or Point Click Care software preferred
• Knowledge of nursing staff roles (CNA, CMA, LPN, RN) and long-term care operations a plus.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Analytical skills and the ability to use data to make informed staffing decisions are essential.
• Excellent communication, problem-solving, and interpersonal skills.
• Proficiency in Microsoft Office and scheduling or HR software (experience with ADP a plus).

What We Offer:

Competitive pay and benefits package

Supportive leadership and team-oriented culture

A mission-driven workplace focused on quality care and community

Benefits for FT positions:

• Health Insurance (Medical, Dental & Vision)
• Company Paid Life & Long-Term Disability
• Employee Assistance Program
• Flexible Spending Account and Dependent Care
• Paid Time Off
• 403b Retirement Plan (eligibility day 1, company match after 1 year of service)
• Employee Recognition Awards
• Onsite gym access
• Tuition reimbursement
• Holiday bonus
• Referral bonus
• Certified Medication Aide

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person