Clinical Trial Budget Program Support Specialist

Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities. In the role of a Clinical Trials Budget Specialist I you will be working in our Research Office.

Purpose

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Within our Administrative Unit, the Clinical Research Operations Quality Program provides support such as regulatory guidance, budget support, research systems assistance, and resources to facilitate clinical research operations.

Under close supervision, the Clinical Trial Budget Program Support Specialist supports activities of the clinical trial budget development team. The Support Specialist provides intake for inquiries and helps to resolve, triage, or escalate issues as needed, and helps to monitor the queue of budgets in progress with an emphasis on quality, efficiency, and timely study activation. The Support Specialist will support the day-to-day administrative activities of the Clinical Research Operations Quality Program and will provide assistance to teams to facilitate budget development.

Primary Functions

• Supports trial activation the development of basic clinical trial budgets including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget.
• Work in collaboration with ancillary teams, departments, investigators, research staff, supporting administration, and sponsors/funding agencies to intake inquiries, and resolve or triage issues as needed.
• Monitor the queue of budgets in progress, address significant delays as directed and follow-up with study teams and stakeholders as needed.
• In collaboration with Budget Specialists, facilitate ongoing budget discussions. This will include documenting progress and providing updates to affected parties.
• Assist in entering and maintaining the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.
  Perform pre-award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis.
• Apply emerging knowledge of clinical research to provide recommendations and direction to clinical research teams to ensure compliance throughout all phases of the Clinical Trial Financials Lifecycle.
• Support the development of departmental policies, procedures, and resources to support clinical trial financials workflows.
• Provide excellent customer service while maintaining accurate results in a fast-paced, deadline-driven team environment.
• Engage in special projects and ad hoc duties as a member of the administrative team.

Knowledge – Skills – Abilities

• Basic knowledge of clinical trials is expected.
• Fundamental knowledge of clinical trial budgets is preferred.
• Ability to learn, understand, and apply principles of research billing compliance, institutional and departmental policies and procedures.
• Problem solving and critical thinking skills are necessary.
• Proficiency using Microsoft Excel is required. Experience with OnCore CTMS preferred.
• Excellent oral and written communication skills are essential.

Preferred Schedule:
M-F 8-5 pm (some flexibility)

Position Requirements:

Specifications

Appropriate experience may be substituted foe edcuation on an equivalent basis

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 2 years

Preferred Experience: Any experience with clinical research preferred

Field: Clinical research

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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