Communications Assistant

Student Assistant/Communications Assistant

Qualifications

• 1-2 years of experience in communications, journalism, marketing, graphic design, or a related field (internships or volunteer experience may be considered).
• Exceptional writing, editing, and proofreading skills with strict attention to detail.
• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Ability to work collaboratively in a team environment and manage relationships with internal and external stakeholders.

Position Summary

The Communications Assistant plays a crucial role in supporting the communications and public relations efforts of the UF | Florida Semiconductor Institute. This position focuses primarily on writing, while also assisting in the design and production of a variety of internal communications materials and media. The ideal candidate will be detail-oriented, highly organized, capable of translating complex technological concepts into clear, engaging content, and possess an eye for basic graphic design. This role provides an exciting opportunity to contribute to FSI's communication initiatives while gaining valuable experience in a flexible, hybrid work environment.

Key Responsibilities:

Content Creation, Writing, & Design

• Assists in translating messages using the power of words, images, sounds, and animation in order to implement effective communication materials and campaigns.
• Creates or assists with content for various communication mediums, including brochures, memos, newsletters, websites, and digital platforms.
• Assists with establishing information and public relations campaigns to facilitate the dissemination of information across the university and to external industry stakeholders.
• Help with graphic design tasks utilizing tools like Adobe Creative Suite or Canva.
• Draft and meticulously proofread copy for FSI’s email campaigns, social media posts, and special projects.
• Submits all written and visual work for final review and approval before communications are released.

Collaboration & Strategy

• Collaborate closely with the Marketing Assistant to ensure all written copy aligns seamlessly with graphic design assets and overall marketing objectives.
• Provides advice and consultation on assigned aspects of communications formats to ensure clarity and accuracy of the communications initiative.
• Track the performance and analytics of written and visual content across communication campaigns to inform new strategies.
• Provides support if and when needed for events, trade shows, conferences, and workshops, including logistics, setup, and breakdown.

Website Support

• Assist in updating and maintaining the institute's website and ensuring content is accurate and up to date.
• Monitor content on the website for compliance with UF policies and branding.

$15.00 per hour

• Must be currently enrolled as a student (undergraduate or graduate)

• Must maintain good academic standing

• Usually limited to up to 20 hours per week during the semester
• May be allowed to work more hours during breaks (e.g., summer), depending on policy

Employment Compliance

• Must complete:
• I-9 Employment Eligibility Verification
• E-Verify process
• Any required onboarding/training modules (e.g., compliance or safety training)

Additional Departmental Requirements

• Specific skills (e.g., administrative, technical, customer service)
• Prior experience (sometimes preferred, not always required)
• Availability that aligns with department needs

Preferred Qualifications

• Basic graphic design skills and experience with design software (e.g., Canva, Adobe Creative Suite).
• Experience in higher education, technology, or scientific/technical communication sectors.
• Working towards a degree or equivalent experience in journalism, communications, public relations, graphic design, or a related field.
• Familiarity with content management systems (e.g., WordPress), email marketing tools (e.g., Mailchimp), and operational databases (e.g., Airtable).

Work Environment

• Part-time position requiring a commitment of 20 hours per week.
• Flexible work hours between 8:00 AM – 5:00 PM, Monday through Friday.
• Hybrid work flexibility available.

To be considered, you must upload your cover letter and resume and a list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.