Communications Coordinator (Contract)

Position Overview
The Village of Woodmere is seeking an experienced, detail oriented Communications Coordinator (Contractor) to manage the Village’s public communications and support community engagement initiatives. This consultant/contract role is responsible for developing and maintaining the Village’s presence across social media platforms, creating multimedia content, and administering the amphitheater event permit process in coordination with Village leadership and departments.

The Village is seeking candidates with prior professional or organizational communications experience. This position is not intended as an entry level or training role; applicants should demonstrate familiarity with managing organizational messaging, creating digital content, coordinating administrative processes, and interacting professionally with the public.

• Details: Contract Role
• Hours: Not to exceed 15 hours per month
• Job Location: 27899 Chagrin Boulevard, Woodmere Village, Ohio 44122
• Pay Rate: $60-$150 per hour dependent on experience
• In Person role
• Applications will be accepted through March 27, 2026

Essential Responsibilities

Communications and Public Engagement

• Manage and maintain the Village’s official social media platforms, including content planning, posting, monitoring, and responding to public inquiries.
• Develop and produce original digital content (photography, graphics, short-form video/reels, carousels, and written communications) to promote Village programs, services, and events across social media platforms.
• Attend select Village meetings and community activities to capture photos and highlight initiatives.
• Draft public announcements other communications materials.
• Maintain a consistent, professional municipal voice aligned with Village policies and community standards.
• Coordinate with Village staff, elected officials, and community partners to gather accurate information for public communication.
• Assist in coordinating Village events and meetings.

Amphitheater Event Permitting and Coordination

• Serve as the primary administrative contact for amphitheater event permit applications and public inquiries related to facility use.
• Receive and review applications for completeness, verify eligibility requirements, and confirm receipt of required forms, deposits, or documentation.
• Maintain and update a shared amphitheater scheduling calendar to prevent conflicts and ensure Village priority use.
• Coordinate internal administrative review with Village departments (e.g., Mayor’s Office, Service Department, Police, or Administration) based on event size, logistics, or operational needs.
• Provide applicants with clear guidance regarding timelines, rules, operational hours, and Village expectations.
• Prepare permit documentation, issue approvals or notices consistent with Village policy, and communicate any conditions or restrictions to applicants.
• Maintain organized records of permits, correspondence, inspections, and event documentation consistent with public records requirements.
• Assist with pre-event communications, including reminders regarding cleanup responsibilities, parking guidance, and facility rules.
• Coordinate post-event follow-up by reviewing event sites to ensure permit regulations and guidelines have been met, tracking inspections conducted by the Service Department, and assisting with administrative processing related to deposit returns or compliance documentation.
• Support communications and logistics for approved amphitheater events, including promotional coordination when appropriate and aligned with Village policy.

Administrative Support

• Track engagement metrics and provide periodic updates on communications effectiveness.
• Maintain organized digital files and administrative records consistent with municipal public records retention requirements.
• Assist with maintaining templates, forms, and informational materials related to Village communications and amphitheater use.
• Support special projects, community outreach initiatives, or administrative tasks as assigned by the Mayor or Village Administrator.

Minimum Qualifications

• Demonstrated experience in communications, public relations, marketing, journalism digital media, or a related field.
• Proven experience managing social media accounts or digital communications for an organization, business, nonprofit, or government entity.
• Strong writing, editing, and photography skills.
• Ability to work independently, manage deadlines, and maintain professionalism in public communications and administrative coordination.
• Strong organizational skills and attention to detail.

Preferred Qualifications

• Experience coordinating event logistics, community or public events.
• Familiarity with social media content scheduling tools, basic graphic design platforms, and content management systems.
• Experience with or supporting local government, scheduling systems, or administrative workflows is a plus.

Working Conditions

• This position includes a combination of administrative and field work. Occasional evening or weekend availability may be required to support community events, amphitheater activities, or meetings. The role requires the ability to carry light photography or event equipment as needed.

The Village of Woodmere is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender, religion, age, sexual orientation, disability or military/veteran status in employment or provision of services.

Pay: $60.00 - $150.00 per hour

Application Question(s):

• This contract role is limited to no more than 15 hours per month. Are you comfortable with this level of engagement?
• REQUIRED: Please provide 2-3 examples of your prior communications work (e.g. social media posts, reels, campaigns, graphics, videos, newsletters, or public announcements). Include a brief description of your role in each.

Work Location: In person