Company Secretary & Compliance Officer

Location: Mumbai - Santacruz West
Experience: 2+ Years

Main Responsibilities

1. Board & Committee Meeting Management

 Organize Board, AGM, and Committee meetings, including drafting agendas, notices, minutes,and resolutions.

 Ensure timely dissemination of meeting materials and compliance with procedural

requirements.

 Maintain high standards of documentation and logistics to ensure board satisfaction.

2. Statutory & Regulatory Compliance

 Ensure adherence to the Companies Act, SEBI regulations, and other applicable laws.

 File statutory returns, reports, and forms with regulatory authorities (ROC, MCA, SEBI, etc.)within stipulated deadlines.

 Maintain and update statutory registers and records to ensure audit readiness.

3. Share Issuance and Allotment

 Manage fresh share issuances (Rights Issue, Private Placement, Preferential Allotment) withfull compliance.

 Ensure accurate filings with regulatory bodies and minimize errors in allotment processes.

4. Governance & Regulatory Compliance Oversight

 Oversee corporate governance practices in line with Secretarial Standards (SS1 & SS2).

 Ensure timely and accurate statutory filings while maintaining compliance records.

5. Stakeholder & Regulator Coordination

 Liaise with ROC, Depositories, and other regulatory bodies for compliance matters.

 Coordinate with Practicing Company Secretaries for specialized filings and certifications.

 Respond promptly to regulatory queries and ensure timely submissions.
6. Statutory Reporting & Filing

 Prepare and file mandatory reports (Annual Report, Board Report, ROC e-forms like MGT-7,

AOC-4).

 Ensure accuracy and adherence to filing deadlines to avoid penalties.

7. Director & KMP Administration

 Manage appointments, resignations, and changes of Directors and Key Managerial Personnel

(KMPs).

 Maintain updated records and ensure statutory filings are completed on time.

8. Maintenance of Statutory Registers

 Keep all statutory registers (Members, Directors, Charges, etc.) updated and accurate.

 Ensure registers are audit-ready and accessible for inspections.

9. Audit, Investor & Regulatory Interface

 Act as the primary point of contact for auditors, regulators, and investors on compliance and

governance matters.

 Respond promptly to audit queries and minimize compliance observations.

10. Regulatory Monitoring & Advisory

 Stay updated on amendments, circulars, and notifications from MCA, SEBI, and other

regulators.

 Advise management on compliance changes and implement necessary updates proactively.

11. Coordination with IAL Secretarial Team

 Collaborate with the IAL secretarial team for compliance-related tasks.

 Provide timely documents and draft filings for review before finalization.

12. Legal and Contractual Advisory

 Review contracts, agreements, and MOUs to ensure legal compliance.

 Provide legal input on business decisions to mitigate risks.

 Conduct legal due diligence for key transactions and flag potential risks.

Qualifications / Experience

 Qualified Company Secretary (CS) from ICSI.

 Minimum [X] years of experience in a similar role.

 Strong knowledge of Companies Act, SEBI regulations, and corporate governance.

 Proficiency in ROC filings, MCA portal, and compliance software.

 Excellent communication, negotiation, and stakeholder management skills.

 Attention to detail and accuracy in filings.

 Strong analytical and problem-solving skills.

 Ability to work under tight deadlines.

 High ethical standards and integrity.

 Proactive approach to compliance and risk management.

Job Types: Full-time, Permanent

Pay: ₹500,000.00 - ₹1,200,000.00 per year

Work Location: In person