Company Secretary Operations, Compliance Analyst

Job Family Group:

Business Support Group

Job Description:

Overview:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world’s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions – providing solutions as an integrated part of bp.

Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better – and how you can play your part in our outstanding team?

Join our team, and develop your career in an encouraging, forward-thinking environment!

As a Compliance Associate in the Company Secretary Operations team, this role is accountable for corporate governance compliance activities for the legal entities in the bp group, ensuring compliance with internal governance frameworks and external regulatory requirements. The position will work closely with the business and functions (including Legal, CSO, Tax, and Finance) as well as local registries and governmental authorities. The role provides compliance matters support and ensures accurate and timely execution of entity related documentation and filings. It also plays a critical role in driving process improvements, digital governance initiatives, and risk mitigation strategies across the legal entity portfolio.

Key Accountabilities:

Performing, preparing and supporting the annual compliance requirements for legal entities across a number of jurisdictions (including the US, UK, Germany, Netherlands, France, Spain, Canada and Australia)

Corporate governance compliance activities including, but not limited to:

Preparation of compliance documentation, arranging approval and signature and attending to submissions/filings with local authorities/corporate registries
Produce, review & sign compliance documentation for legal entities
Support approval, signing and filing of annual accounts with local registry/state filings
Complete annual franchise tax filings, annual reports etc.
Manage payment of government fees, franchise or business privilege taxes & licences
Liaise with local authorities/corporate registries in relation to compliance filings
Arrange for translation, notarization & legalization of local compliance documents
Support compliance related queries and review and update processes to reflect changes in law
Optimize the # of filings by withdrawing from unnecessary jurisdictions
Qualify in foreign jurisdictions when deemed necessary
Relationship management for engaging and managing internal stakeholders incl. comms
Request filing extensions or exemptions with local registries
Registration and satisfaction of all mortgages and charges with the local registry, court or chamber of commerce.
Receive official communications & direct for action
Appropriate handling of correspondence from the local authorities/corporate registries
Initiating timely payment of government or license fees required to keep a company in good standing.
Ancillary matters in relation to the above including supporting KYC requests and company secretary/good standing certificates
Integrating with local governance leads to keep them informed of the compliance status of legal entities
Ensuring timely delivery of activities by maintaining compliance calendars for legal entities
Responsible for updating processes to ensure compliance activities are delivered efficiently and to high governance standards
Provide legal entity information to auditors and responding to auditor queries

Essential Experience and Job Requirement:

Experience: 4+ years in subsidiary governance, legal, or company secretariat roles, ideally within a multinational or regulated environment.
Communication Skills: Exceptional written and verbal communication skills, with the ability to influence senior stakeholders.
Discretion and Integrity: High level of professionalism and confidentiality in handling sensitive matters.
Project Management: Ability to lead governance initiatives, manage timelines, and coordinate across global teams

Education requirement:

Bachelor’s Degree (Required); Fields: Law, Business Administration, Finance, Political Science, or related disciplines.
JD (Juris Doctor) or LLM (Master of Laws) preferred
Chartered Governance Professional (CGP) or Chartered Secretary (ACG/FCG) or equivalent.

Travel Requirement:

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.