Construction Admin

A Construction Administrator manages project paperwork, schedules, budgets, and communication, ensuring smooth project flow from start to finish by coordinating contractors, handling permits, processing payments, tracking documents (submittals, drawings, RFIs), and maintaining compliance with regulations and company standards. Key duties include document control, cost tracking, vendor/subcontractor liaison, progress reporting, change order management, and project closeout, requiring strong organization, attention to detail, and communication for successful project delivery.

• Document Control & Management: Maintain organized project files (hard copy, digital), manage submittals, drawings (shop drawings, as-builts), Requests for Information (RFIs), and project closeout documentation (warranties, maintenance info).
• Project Coordination: Liaise with architects, engineers, clients, and subcontractors; schedule meetings; distribute project documents; and facilitate communication.
• Financial Administration: Assist with purchase orders, change orders, processing invoices, tracking payments, and monitoring project expenses to support budget adherence.
• Scheduling & Progress Tracking: Monitor project progress, track schedules, and provide reports to construction managers, ensuring adherence to timelines.
• Compliance & Reporting: Ensure compliance with company safety standards and regulations; prepare reports on project status and costs.
• Vendor & Supplier Management: Assist in sourcing, managing, and coordinating with suppliers and contractors.
• Field Support: Conduct site visits for quality checks, assist with preliminary project setup, and manage field documentation.

Job Type: Full-time