Contract & Admin Senior Specialist

Description:

At Basamh Group, our mission is to grow people and companies by empowering individuals and fostering collaborative relationships to achieve sustainable success. Backed by over 75 years of experience, we’ve built a strong, consumer-centric ecosystem serving the MEA region. Our excellence in distribution is driven by Basamh Trading Company (BTC) in retail and Specialized Food Services (SFS) in HORECA. GoodyCo leads our efforts in marketing and brand building, while Thokoman Foods anchors our manufacturing capabilities.

Guided by our core values of true ownership, passion to grow, transparency and family spirit, we are committed to establishing long-term partnerships with our people and all those we work with. We aim to strengthen our network, uplift our communities, and build a legacy of homegrown success stories that inspire the leaders of tomorrow.

Job Overview:

To manage and execute contract administration and support administrative processes to ensure operational efficiency and legal compliance within the constraints of corporate policy and fast-paced FMCG environments.

Key Responsibilities:

• Draft, review, and amend contracts (NDAs, vendor agreements, service contracts, etc.) to ensure compliance with laws, regulations, and company standards.
• Monitor the full contract lifecycle from drafting to execution, renewals, amendments, and termination.
• Maintain and update a centralized contract database with accurate tracking of deadlines, obligations, and key milestones.
• Develop and maintain standardized contract templates and forms.
• Support negotiations with vendors and partners to secure favorable terms and minimize risks.
• Coordinate with legal, procurement, and business units to align contract terms with operational requirements.
• Resolve contractual disputes in collaboration with relevant stakeholders.
• Establish and maintain an efficient archiving system for physical and digital contracts to meet audit and compliance requirements.
• Improve contract management processes by identifying inefficiencies and implementing enhancements.
• Ensure all contracts and processes comply with legal, regulatory, and company policies.
• Oversee updates and enhancements to ERP or contract management systems to meet operational needs.
• Manage legal correspondence, supplier onboarding documentation, and internal approvals.
• Prepare and deliver periodic reports on contract status, KPIs, and risk areas.
• Organize and manage department agendas, meeting schedules, and internal communications.
• Act as document controller to consolidate and standardize all templates, forms, and administrative records.
• Adhere to all relevant policies, procedures, and processes, ensuring consistent and controlled execution of daily tasks.
• Contribute to identifying opportunities for continuous improvement in processes and practices to enhance operational effectiveness.
• Foster a high-performance work environment and actively promote company values.

Minimum Requirements:

• 1 – 2 years of relevant experience in contract management or admin roles, preferably in FMCG or similar high-velocity sectors.
• Bachelor’s degree in Law, Business Administration, or related field.

Working Environment:

At Basamh Group, we pride ourselves on attracting talented individuals by offering dynamic and rewarding professional opportunities that inspire growth and innovation. We are deeply committed to fostering a culture of growth by supporting continuous development through hands-on learning, comprehensive online resources, interactive training, and personalized coaching. Guided by our core value of family spirit, we cultivate an environment where every individual feels valued, supported, and empowered to thrive. We ensure our people contribute to our collective success while finding fulfillment and pride in being part of the Basamh Group family.