Contract Administrator

The Contract Administrator is a part of the Operations Support Team for one of our business units and provides administrative and clerical support to assigned project management teams.

• Administer client/owner contracts, subcontracts, change orders, and all associated construction documents from project start-up to close-out.
• Generate AIA documents, bond requests, joint check agreements, legal letters, as well as IT tickets for Project Management team.
• Ability to search various State and County websites for filing project bonds and helping Project Management team research looking for liens on projects.
• Ensure semi-monthly payroll information is submitted by Project Management team in Smartsheets.
• Plan and coordinate meetings; could include making travel arrangements.
• Generate and analyze reports (Project Activity Roadmap updates to VP/Director team, Procore maintenance for business unit, etc.).
• Organize and maintain records by copying and scanning documents, uploading files, and preparing binders as needed.
• Prioritize and work efficiently through large volumes of email and other correspondence.
• Distribute incoming mail/packages and prepare outgoing packages; FedEx, UPS, Plan/Drawings Services, U.S. Mail, and couriers.
• Prepare transmittals and overnight shipping labels.
• Serve as part of a team of administrative professionals who communicate, support, and back each other up.
• Assume additional responsibilities and additional assignments per supervisor’s direction.

• Minimum 3 years related work experience.
• Strong computer skills including Microsoft Word, Excel, and Outlook.
• Data entry keyboarding skills with a high degree of accuracy.
• Prior experience with Vista/Viewpoint and Procore is a plus, but not required.
• Experience with AIA, Bluebeam, Adobe Acrobat and DocuSign, GCPay, and Smartsheets is ideal.
• Experience in the Construction industry is ideal.

• Possess excellent communication skills (both oral & written) with co-workers, management, clients, and others in a courteous, calm, and professional manner.
• Able to quickly learn new technologies, programs, and databases.
• Possess excellent analytical and reasoning skills; ability to think ahead/troubleshoot. Remove obstacles before they become problems.
• Requires strong attention to detail.
• Possess excellent ability to follow very precise processes, including firm confidence when corrections by those in authority are required.
• Ability to manage multiple tasks efficiently, prioritize effectively to meet deadlines, and demonstrate strong organizational skills.
• Able to proactively anticipate and address the needs of the project management team, ensuring that all necessary resources, information, and support are provided promptly to facilitate smooth project execution and enhance overall team efficiency.
• Possess ability to be a self- starter; resourceful, dependable, and accountable.
• Build and maintain favorable working relationships with clients and other team members, including all departments within company.
• Ability to work with Integrity, Trust, and Respect; setting an example for others.
• Thrives in a friendly, fast-paced, team-oriented environment, where accountability, work ethic and a “can do” attitude are necessities.
• Regular use of the telephone and email for communication is essential.