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Contract Administrator
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About Us
Brookdale is a Great Place to Be:
- Gracious hospitality and neighborliness for our residents and families.
- Home-like feel and all-around comfort for residents and visiting family members.
- Entertaining events and gatherings so our residents can find connections in groups and 1:1 settings.
- Industry leader in clinical care.
- Nationwide company with over 675 communities, offering many opportunities to grown and learn as a sales professional.
- Extensive corporate support including a robust training program.
Job Description
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
- Medical, Dental, Vision insurance
- 401(k)
- Associate assistance program
- Employee discounts
- Referral program
- Early access to earned wages for hourly associates (outside of CA)
- Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
- Paid Time Off
- Paid holidays
- Company provided life insurance
- Adoption benefit
- Disability (short and long term)
- Flexible Spending Accounts
- Health Savings Account
- Optional life and dependent life insurance
- Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
- Tuition reimbursement
Base pay in range will be determined by applicant’s skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Responsibilities
- Reviews all Capital Asset major project requests and audits project request documentation to meet company document and bid requirements. Maintains comprehensive records and secures necessary approvals.
- Receives requests, obtains estimates, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract.
- Reviews and approves all major project related draw/invoice requests ensuring company required documentation is provided per draw request and does not exceed budget of the project contracts.
- Tracks and reports any pending documentation needs on major project requests and invoice draws to identify delays, and what is required to move the project forward. Ensures timely and accurate documentation of approvals and modifications.
- Receives lender required asset repairs as it relates to Loan Closings or Refinancing agreements signed with Treasury Team. Obtains required Property Condition Reports or Loan Closing exhibits listing deferred maintenance items required.
- Prepares, monitors, and tracks asset repair requirement reports, coordinates with Asset Regional Teams for repair completion dates and costs.
- Collects and verifies proof of repair completion to ensure lender required documentation is met. Coordinates with Treasury Team to communicate completion of repair or submits extension to loan request if needed.
- Monitors, reviews, and resolves Capital Asset invoices that fail system-designed exception tolerances, monitoring pending receipts and ensuring all discrepancies are resolved in accordance with company policies and procedures for timely invoice payments.
- Partners with Accounts Payable and Procurement in the monitoring focus on large National Vendor accounts in order to mitigate risk of service delays and ensure controllable levels of accounts receivables.
- Partners with Risk Management to monitor property loss event projects requiring PO not funded through Risk, reconciling records of estimate and invoice documents, creating purchase requests on Asset Team behalf and provides vendor reporting on aging invoice status’.
- Reviews, and submits processing requests for Risk Management Property Loss invoices showing fully approved. Edits records in system with updated notes or status.
Qualifications
Minimum of Bachelor’s Degree in construction, architecture and engineering, including one to three years of experience. Experience with Microsoft Office, with an emphasis on Excel required.
None
Makes standard and routine decisions based on detailed guidelines. Problems are generally solved with clear direction or by working with supervisor.
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Possesses skills in negotiating, writing and interpreting contractual agreements.
- Standing
- Walking
- Sitting
- Use hands and fingers to handle or feel
- Reach with hands and arms
- Stoop, kneel, crouch crawl
- Talk or hear
- Ability to lift: up to 25 pounds
- Vision
- Requires interaction with co-workers, residents or vendors
- Occasional weekend, evening or night work if needed to ensure shift coverage
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