Contract Management Specialist

Job Title: Contract Management Specialist

Location: Cairo, Egypt (hybrid)

Role: Full time

The Job

The Contract Specialist is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of standard contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the EMEA CM team and will be based in Madrid (Spain), supporting various parts of the EMEA region as may be assigned from time to time.

Please note that while this position reports into the Legal Department, this is not a lawyer/attorney/counsel position.

Responsibilities

• Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.

• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.

• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.

• Handle queries from internal teams and external stakeholders, providing timely responses, with the supervision of senior team members, if required.

• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.

• Facilitate the signature of standard contracts by all parties.

• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.

• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.

• Support with various administrative tasks as may be assigned.

Skills & Qualifications

Ideal skills

• Bachelor 's degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor's degree.

• Strong organizational, prioritization and time management skills.

• Energetic, proactive, attention to detail and a strong team player.

• Excellent communication skills with a professional and client-focused approach.

• Excellent command of spoken and written English.

• Experience with Microsoft office (Word, Excel, Outlook etc).

Desired skills

• Proficiency in other languages (French and Italian) are desirable.

• Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and Docusign CLM.

• Legal background will be a plus (no degree in Law is required)