Contract Specialist I, II, III, or IV

Shape the Future of San Antonio’s Transportation Network!

The San Antonio District is hiring a Contract Specialist for our Advanced Transportation Planning Office. As one of the largest and fastest-growing metropolitan areas in the United States, the San Antonio region depends on innovative and strategic planning to meet its expanding transportation needs—and that’s where you come in.

As a Contract Specialist, you’ll play a vital role in supporting the TP&D Director, District Advanced Planning Director, and District Advance Project Development Director by managing Advanced Funding Agreements for Local Government (LG) projects and other key contracts. Your work will directly contribute to advancing both large-scale and community-level transportation projects across the district.

In this role, you will:

• Facilitate the execution of agreements with local governments and external partners
• Support the review and processing of reimbursement requests for non-construction programs and studies
• Collaborate with portfolio managers to ensure agreements are executed efficiently and on schedule
• Build and maintain strong relationships with internal and external stakeholders through clear communication and teamwork

This position offers valuable exposure to multiple areas of transportation project development, including: The environmental process (NEPA), project programming and funding for the four-year plan and beyond, consultant and project management, and public involvement activities and coordination with local agencies

If you’re detail-oriented, collaborative, and eager to help shape the infrastructure that keeps Texas moving—apply today and join TxDOT’s Advanced Transportation Planning team in the San Antonio District!

Annual Salary Ranges:

• Contract Specialist I (B16): $40,918 - $61,130
• Contract Specialist II (B18): $45,521 - $71,055
• Contract Specialist III (B20): $51,158 - $81,351
• Contract Specialist IV (B22): $57,614 - $93,138

This position is for one (1) Contract Specialist I, II, III, or IV. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist I:

• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
• Assists in printing, collating, preparing documents and binding contracts/manuals for distribution.
• Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Assists in reviewing compliance of minority participation goals in consultant contracts.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
• Ensures contracts are payable and meet all legal requirements.
• Executes agreements and contracts.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Prepares financial/statistical graphs and reports.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Reviews coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Contract Specialist II:

In addition to the duties listed above:

• Assists with presentations at local, state and federal levels.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.

Contract Specialist III:

In addition to the duties listed above:

• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time
• extensions, acceptance testing and consultant qualifications.
• Confers with legal staff and management on various legal matters.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
• Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.

Contract Specialist IV:

In addition to the duties listed above:

• Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of
• Transportation agencies concerning contract administration systems.
• Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Negotiates contract renewals and amendments.
• May serve as project leader.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews compliance of minority participation goals in consultant contracts.
• Sets up expenditure authorizations.

Minimum Qualifications:

All Levels:

• Education: Bachelor's Degree in Business Administration, Finance or related field.
• Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
• Related graduate level education may be substituted for experience on a year per year basis.
• Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Experience:

• Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist II: 2 year in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist III: 3 year in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist IV: 4 year in contract administration, administrative support, bookkeeping or accounting.

Competencies:

• Applicable computer operating systems and relevant applications
• Contract negotiation, development and management methods
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Developing, interpreting, and implementing policies, procedures, and technical information
• Scheduling work assignments
• Maintaining effective working relationships with others
• Collecting, sorting and compiling data
• Analyzing and organizing business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record
• keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Using computers, applicable programs, applications, and systems
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Contract writing and specifications
• Contract development and oversight
• Legal terminology
• Monitoring contracts and procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Leading, assigning, reviewing, and monitoring the work of others
• Developing and giving presentations
• Applicable computer operating systems and relevant applications
• Contract billing procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record
• keeping and records management
• Persuasion and negotiation of critical issues
• Developing and giving presentations
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Collecting, sorting and compiling data
• Leading, assigning, reviewing, and monitoring the work of others
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Generally accepted accounting principles, procedures, and terminology
• Developing, interpreting, and implementing policies, procedures, and technical information
• Scheduling work assignments
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Maintaining a safe and effective working relationship with others

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information