Contracts Manager

BUILD YOUR CAREER. At DeSilva Gates Construction, we are dedicated to fostering your career growth by offering mentorship from industry-leading professionals. Our team excels in delivering heavy civil construction projects with integrity, professionalism, and a passion for excellence, all while bringing our clients' visions to life. Join us and take the next step in your career with a company that values development and success.

We are looking for a dedicated Contracts Manager to join our team in Dublin, CA.

Responsibilities

Responsibilities will include but not be limited to:

Team Leadership & Process Management

• Managing a Team of Administrative Assistants for both estimating and contract responsibilities.
• Champion processes to improve efficiency and accuracy.
• Full understanding of electronic bidding platforms and cross training others on the Team.

Contracts & Subcontract Administration

• Prepare and process subcontract agreements, purchase orders and hauler agreements.
• Compare and execute subcontracts, including coordination and participation in subcontract negotiations.
• Help manage subcontract execution process, including internal coordination and governance, processing in project contract management system, and subcontractor communication.
• Understand contractual requirements of project documents for both prime contract and subcontract administration.
• Coordinate legal review and governance in accordance with project and JV partner business requirements.

Bidding & Estimating Support

• Prepare and process bid documents including prequalification requests, bid bonds and general proposal requirements.
• Assist Estimating team and Estimators with bid closings and other tasks as needed.
• Order insurance for new and existing projects.
• File preliminary notices for projects.
• Prepare letters as needed (including but not limited to; Union Letters, Bid Proposal Letters, Notice of Intent Letters).

Compliance & Document Control

• Oversee the Good Faith Effort (GFE) process, including posting ads for minority hiring requirements, sending solicitations, making phone calls, sending emails/faxes and assembling submittal packages for agency submission.
• QC/review project documents and procedures to ensure alignment with prime contract and city code requirements.

Qualifications

• 10 years’ construction industry experience managing contract administration or similar role.
• Bachelor’s degree in related field of study.
• Strong written and verbal communication skills, able to communicate with internal and external personnel of all levels.
• Proficient in Microsoft Office and Acrobat Adobe.

Who Are We Looking For?

• Proven leadership abilities with a collaborative, team-oriented approach.
• Detail-oriented with excellent organizational and time management skills.
• Able to prioritize and multi-task in a dynamic, high-volume environment.
• Active listener with strong critical thinking and problem-solving abilities.

Additional Requirements

• Required to pass pre-employment drug and alcohol screening.

Benefits

Total compensation package includes the following:

• Mentorship and Development by Experienced Professionals
• Competitive salary 
• Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program)
• Profit sharing
• Insurance- life and disability 
• Paid time off and paid holidays 
• 401k plan
• Financial planning assistance 

DeSilva Gates Construction, founded in 1932 by Oliver de Silva, is an award-winning general engineering contractor specializing in heavy civil construction, grading, paving, and construction management. With a tradition of Service, we prioritize safety, respect, and achieving superior results. Success is driven by strong teamwork, communication, and collaboration, all within a client-focused, family-oriented environment based on honesty, transparency, and accountability. We seek self-motivated, ethical professionals who thrive independently and in teams, taking responsibility for their work while building strong relationships. We have an extensive portfolio of public and private projects that will provide you with the opportunity to challenge and grow in your career. 

DeSilva Gates Construction is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

For more information about DeSilva Gates Construction please visit our web site at www.desilvagates.com.

Job Type: Full-time

Pay: From $100,000.00 per year

Education:

• Bachelor's (Preferred)

Experience:

• Construction Contract Management: 10 years (Preferred)
• Team Leadership: 5 years (Preferred)
• Subcontract Negotiations: 5 years (Preferred)
• Estimating Support: 5 years (Preferred)
• Document Preparation: 5 years (Preferred)

Work Location: In person