CONTROLLER, DOCUMENT

Job description:

Job Purpose

Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Key Accountability Areas

Document Management:

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.

Communication and Collaboration:

• Facilitate communication between departments for smooth document exchange.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.

Compliance and Regulatory Affairs:

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.

System Maintenance and Improvement:

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.

Risk Management:

• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved. 
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules. 
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:

• Execute and comply related tasks as per defined policies, procedures, and work instructions. 

Safety:

• Adhere to all Safety procedures and regulations.

Academic Qualification Diploma Degree in Business Administration Work Experience Fresher - 0-2 years Technical / Functional Competencies Document Filing Document Management Document Preparation Confidentiality Ad Hoc Reporting

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com