Coordinator of Human Resources

Description:

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow the applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application.

WHAT WE CAN DO TOGETHER
The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for staff, students and former students. Our newest colleague will join our Human Resources team in supporting recruitment, employee relations, and HR initiatives to promote our culture of professional team service.

OUR CULTURE AND BENEFITS
We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, faculty and friends of Texas A&M University. Whether leading recruitment efforts, overseeing employee events, or supporting team initiatives, this is a great position to expand your career skills. Professional development and continuous growth are fundamentals in our organization. What we do and how we do it is enhanced by using the most current tools relevant to each role.

All full-time employees are eligible for generous, 100% Association-funded benefits including health insurance, life insurance equal to annual income, savings plan with six-year vesting, long-term disability insurance and exceptional holiday and paid time off schedules. The Association of Former Students is a designated non-profit employer for the Public Service Loan Forgiveness student loan program. Also, you may enhance your benefits through additional self-paid coverage such as short-term disability, family health insurance, increased life insurance and more, to fit your unique personal and family needs.

A CAREER WITH IMPACT AND MEANING

Your efforts will bring the Aggie Network to life, helping current and former students, faculty and friends of Texas A&M University stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and academic excellence and help shape the future of Aggies for years to come.

ESSENTIAL FUNCTIONS OF THE ROLE

• Maintain a high standard of professionalism, confidentiality and integrity.
• Facilitate recruitment and onboarding.
• Support employee relations and engagement.
• Maintain HR records and reports.
• Assist with HR projects and programs.
• Promote team culture.
• Work on-site to support daily HR operations.

ROUTINE DUTIES

• Serve as partner with hiring managers to develop and implement effective recruitment strategies.
• Coordinate onboarding and departure processes.
• Conduct student new hire orientations.
• Process all new and departing employees and all change of status forms.
• Review and maintain employee handbook.
• Manage the maintenance of current position descriptions.
• Process confidential matters and either resolve or refer to appropriate personnel.
• Assist with timesheet and payroll preparation.
• Ensure compliance with I-9 Employment Eligibility verification and periodically audits I-9 forms.
• Coordinate employee appreciation, birthday, retirement and holiday events.
• Assists with planning for quarterly All-Team Meetings.
• Maintain inventory of department supplies.
• Promote proactive approaches using the company's HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities.
• Perform duties in support of Director of Human Resources.
• o Schedule appointments and answer calls, as needed.
• o Proofread, correct and produce letters in final form.
• o Answer letters and route mail.
• o Assist with preparations for board and council meetings.
• o Process expense reports, invoices and premiums.
• This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on additional duties without notice.

EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS

• Actively contribute toward efforts to achieve our culture, engagement, and fundraising goals.
• Participate in various Association-wide activities including but not limited to Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Hullabaloo, Board and Leadership Council meetings, and internal event teams and task committees.
• Serve as an ambassador by meeting our Team Expectations and fostering relationships with students, former students, and other constituents of Texas A&M.
• Exemplify our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, Service.

Requirements:

KNOWLEDGE, SKILLS & ABILITIES

Required: Strong written and verbal communication skills. Strong interpersonal and customer service skills with the ability to work effectively with a diverse range of individuals. Ability to maintain strict confidentiality and exercise sound judgement with sensitive information. Professional, approachable and service-oriented demeanor. Strong organizational, time management and prioritization skills. High attention to detail and accuracy. Working knowledge of human resources principles, practices and procedures. Demonstrated problem-solving skills and the ability to handle sensitive situations with professionalism and discretion. Proficiency in Microsoft Office suite.

PHYSICAL CAPACITY REQUIREMENTS
Ability to work at a desk with frequent use of keyboard and monitor for significant portion of the workday. Lifting and carrying objects up to 10 pounds infrequently. We are committed to providing reasonable accommodation for applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs.

EXPERIENCE

Required: One to two years of professional experience in Human Resources.

Preferred: Experience working for a non-profit organization.

EDUCATION

Required: Bachelor’s degree or equivalent combination of education and relevant experience.

Preferred: Bachelor’s degree from Texas A&M University. PHR, SHRM-CP or similar certification.

SUPERVISION

Received: Director of Human Resources.

Given: None.