Coordinator, Philanthropic Giving (East)

Description

Are you mission-driven and passionate about helping others succeed?
Do you strive to lead, follow, and act with integrity?
Are you the one who honors your commitments?
Is building trusting relationships an integral part of why you do what you do?
Do you push limits and challenge the status quo?

If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success!

Here's a summary of responsibilities:
The Coordinator, Philanthropic Giving (East) has a fundamental understanding of fundraising processes and provides administrative and project support to the Eastern Region Philanthropic Giving Team. Reporting to the Regional Director, Philanthropic Giving East, the Coordinator works across the team to create efficiencies in processes and procedures, while supporting daily action items and the team’s fundraising operations and in support of the VP of Philanthropic Giving, East. Often a first point of contact for USOPC donors and prospects, the Coordinator is expected to represent the USOPC, USOPF, and the division professionally, work collaboratively, and handle multiple tasks proactively, efficiently, and accurately.
Here’s how you’ll have an impact:

• Support the Vice President, Philanthropic Giving (East) and the other Philanthropic Giving East fundraising staff by managing travel arrangements, maintaining and submitting monthly expense reports and coordinating calendars.
• Under the guidance of the Regional Director, Philanthropic Giving (East), champion a culture rooted in collaboration, prioritization, strategic growth, and donor-centric execution. Support a team environment that fosters internal communication and collaboration.
• Manage and prioritize VP requests including communications, building agendas, managing meeting prep/tasks, and leading timely preparation of briefings by coordinating with team members.
• Support the management of travel arrangements and maintaining and submitting expense reports for other team members as needed.
• Collaborate with team members across the Development division including assisting in process planning, project tracking and execution, adherence to deadlines, and cross-departmental communication.
• Serve as a team resource for Salesforce record updates and donor/prospect briefing preparation for events and meetings.
• Plan and support team visits to headquarters, regular team meetings, and staff trainings; coordinate meeting and presentation setup/breakdown including food and beverage, group lodging and transportation, scheduling/agendas, online and A/V needs.
• Assist team with preparations for donor and prospect special events or activities as requested.
• Draft, edit, proof, and send communications in various mediums. Communicate with and disseminate information to colleagues and key constituents courteously and professionally, understanding that much of this information is highly confidential.
• Maintain and organize digital files; partner with colleagues to manage materials consistently and update process as needed.
• With guidance and support from the Regional Director, Philanthropic Giving (East), create, streamline, and follow team procedures and best practices.
• Create, maintain, and foster excellent working relationships with key partners in USOPF and within the USOPC.
• Perform other duties as assigned.

Here are the skills and experience you'll need to be effective:

• Associate’s degree or equivalent work experience. Bachelor’s degree preferred.
• 2+ years of experience office operations experience or administrative support to high-level leadership
• 1+ years of experience working with database systems – Salesforce preferred.
• Work history in a philanthropic environment preferred
• Experience providing excellent customer service to stakeholders
• Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies
• Excellent oral and written communication skills and a high aptitude for technology and database systems
• Highly proficient in Microsoft Office products including Outlook, Excel, Word and PowerPoint
• Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers and with a variety of working styles
• Meticulous attention to detail and accuracy
• Excellent problem-solving capabilities
• Ability to maintain composure, discretion, and absolute confidentiality
• Proven ability to independently take appropriate action and make sound decisions within scope of authority
• Ability to handle non-routine matters and special projects with either minimum or specific instruction
• An appreciation for the Olympic & Paralympic Movements and the power of sport is required

Here are the tools, equipment, & conditions:

• Standard office equipment
• Personal computer, peripherals, and related software
• Motor vehicles/motorized carts
• Occasions of non-traditional work hours
• Prolonged sitting and use of hands/wrists
• Regular attendance at work is an essential job function

Here's where you'll work:
Remote in Eastern Time Zone.
Here's some more information you need to know:

• Hiring pay range $24.04 - $33.65 per hour.
• This Full-Time, Non-Exempt position is intended to work 40 hours per week.
• Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.
• Benefits: This position will be eligible for USOPC benefits. You can view a summary here.

This job posting will close 12:00pm MT on 5/11/2026