Corporate Meeting Planner

Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team

Corporate Meeting Planner (Hybrid)
Full time, Auburn Hills, MI or Reston, VA United States (Must be able to work from Auburn Hills or Reston office multiple days each week)

We are looking for a Corporate Meeting Planner who will ensure that corporate meetings and events are professionally researched, planned, and managed. The type of meetings and events could range from executive board meetings with 20 attendees to large internal conferences with 1,000+ attendees. We are looking for someone who has proven expertise in organizing and managing multiple meetings and projects simultaneously. Willingness and desire to assist the team and department are crucial for this role.

As a Corporate Meeting Planner, you will

• Be accountable for planning duties, including budget development, management and reconciliation, destination and venue searching, and supplier recommendation and selection
• Use registration and event management tools (Cvent experience preferred)
• Manage supporting suppliers, including Destination management companies, caterers, agencies, and/or printers, and brand merchandising partner(s)
• Manage an on-site team of travel directors, including leading daily meetings
• Maintain a high level of customer service in conjunction with effective verbal and written communication
• Ensure compliance with all of the Client’s policies, procedures, and processes
• Plan and conduct site inspections, showcasing the industry's most recent advancements

About you

• Relevant, up-to-date, extensive experience and knowledge in corporate meeting operations is required, with automotive sector experience a plus
• Thorough knowledge of the hotel contract process, with the ability to negotiate hotel contracts with little or no supervision
• Thorough understanding of food & beverage, and BEOs
• Up-to-date understanding of Audio-Visual services
• Proven negotiation skills (hotel, DMC, offsite venues) and the ability to show negotiated savings
• Ability to manage the full scope of a program with a budget of up to 5M, including developing, managing, and reconciling the budget
• Ability to plan executive-level meetings and work with C-level attendees
• Comfortable taking initiative, committed to quality work, with the ability to be creative
• Well developed critical thinking skills, keenly focused on the detail as well as the big picture
• Effective and professional verbal and written communication skills in English, with the ability to present with ease to internal stakeholders
• Travel required (20-30%)
• Familiarity with Group Air facilitation and the management of arrival and departure manifests
• Tech-savvy with a high level of proficiency in the use of Microsoft Office Suite, specifically MS Teams, PowerPoint, and Excel

About us
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

At BCD Travel we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Corporate Meeting Planner is between $72,000 and $80,000. The actual pay depends on your skills, qualifications, experience and geographical location.

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at careers@bcdtravel.com.

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