Court Specialist

JOB
ONE VACANCY. MUST BE BILINGUAL35 HOURS PER WEEKUnder general supervision, performs various general to advanced clerical and secretarial duties for the Clerk of Court and Mayor’s Court. Work involves preparing and processing information relative to all aspects of cases in the city Mayor’s Court; providing assistance to the general public in English and Spanish. The position requires extensive public relations involvement, independent judgement, and organizational skills. Reports to the Office Manager.

EXAMPLE OF DUTIES
Assists the public in person or via telephone in English and Spanish with information and inquiries on cases with the City of Kenner Mayor’s Court, including updating and processing cases and appropriate paperwork to defendants using the online court management system. Acts as interpreter (Spanish) for defendants in court and with city Prosecutor.Provides Spanish consecutive, simultaneous, and sight interpretation for misdemeanor and traffic case defendants and witnesses.Assists the Office Manager in administrative duties.Schedules trials, hearings, and arraignments.Researches tickets and/or cases for defendants as required. Answers and directs phone calls to appropriate Clerk of Court office personnel.Maintains accurate court records and timely preparation and distribution of court documents.Provides courteous and professional assistance to all who use the court; including attorneys, law enforcement officials, social workers, and other related public and social service agencies, as well as City departments, employees and officials.Provides written translations of court documents and other information to Spanish speaking defendants and the general public as necessary.Upon direction of supervisor, trains new employees in the Clerk of Court office.Researches and prepares dockets, information and reports relative to defendants’ cases(s) for court, and updates fines and case dispositions as necessary.Prepares bond refund checks, surety bonds, and motions.Receives and/or reviews various documents such as letters of request from defendants, traffic citations, domestic violence citations, Ordinance 5474 cases, Federal Bureau of Investigation checks, Child Protection Act requests, transmittal letters, Magistrate’s notes and directives, electronic mail.Operates a variety of general office equipment such as telephone system, printer, copy machine, calculator, etc. Uses a variety of computer software such as the city court management system, Microsoft Office, Outlook Express, etc.Assists, interacts and communicates with various groups and individuals such as Office Manager, coworkers, Judges, Prosecutors, defendants, attorneys, Kenner Police Department and the general public.Abides by city of Kenner Personnel Handbook, Safety Manual, and all city and Clerk of Court / Mayor’s Court rules, regulations, and policies. May perform any of the following duties: Performs records check on domestic violence and misdemeanor cases for city Prosecutor review.Enters new tickets into court management system and processes payments from defendants.Meets with judges and/or prosecutors to obtain new dispositions on cases; prepares legal letters to defendants; prepares attachment recalls to be faxed to NCIC; prepares notices for trials, hearings, and arraignments; mails notices to defendants.Provides backup support to coworkers as needed.Locates cases for Federal Bureau of Investigation background checks.Retrieves, reviews, and processes incoming traffic and misdemeanor citations from Kenner Police Department ticket system into court management system.ADDITIONAL JOB FUNCTIONSRelieves Cashier by handling cash, credit cards, and fines; balances drawer at the end of the day.Performs other related duties as required.

SUPPLEMENTAL INFORMATION
Note: The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act. >>>> An attached resume will not replace a completed application. < ****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.