Deputy Clerk of Circuit Court III, Civil Courtroom

The Deputy Clerk III will start in civil division and shall include courtroom training for the civil cases. This position is responsible for providing initially civil court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge’s orders whether in criminal or civil proceedings. This will allow our civil supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask in order to be able to start and stop what they are doing. The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.
The Deputy Clerk III, involves entering various data and information into state computer systems, researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management and financial management systems. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to: reviewing and completing the process, pleadings, orders, divorces, adoptions, expungements, working with our Probate Division Guardianships/Conservatorship, bond forfeiture, capias, E-filling, one time Officiant, Restricted Driver’s license. Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Receipt fees, taxes, fines, restitution, and costs for various court matters.
Customer service is essential and expected responding to our customers’ questions whether by emails, telephone calls and front counter.

Civil courtroom with 1 to 2 years of experience preferred
Has the ability to accurately perform and pay attention to details.
Proficient in all Microsoft and Excel Technology
Ability to draft legal documents
Experienced in handling confidential paperwork
Exceptional customer-relations background
Experience with coordinating staff, i.e. criminal, land records, probate

The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.