Deputy Court Clerk/Juvenile Case Manager

SUMMARY: Under direct supervision of the Chief Municipal Court Clerk; responsible for the daily operations of the Vidor Municipal Court; assists and carries out clerical tasks in court of law by performing the duties listed below and does related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Collects payments of Court fines and fees and enters information into Court system to produce receipt for Defendant
• Processes mail and drop box payments as well as any other information provided by posting information into Court system and updating Defendant’s computer and paper file and also requires mailing receipt and other applicable Court paperwork to Defendant as necessary
• Responsible for ensuring that juvenile files are handled correctly. Ensures that juvenile cases are referred to the County juvenile probation department once jurisdiction is lost. Process all juvenile non-disclosure orders.
• Prepares daily reconciliation of Court fines and fees for deposit as needed
• Prepares Court docket of cases to be called for trials, pre-trial conferences, bond hearings, indigent hearings, and cash bond forfeiture hearings as needed
• Records case dispositions, pleas, court orders, and installment payment agreements of Court fines and fees on the case files
• Examines legal documents submitted to Court for adherence to state law or Court procedures, and prepares, posts, files or routes these documents.
• Receives, prepares and enters information on insufficient checks from local merchants into computer system to produce case file for each insufficient check due to a closed account or insufficient funds as needed
• Answers inquiries or questions and explains Court procedures and forms by telephone, mail, or in person
• Acts as a liaison between the Judge and the prosecuting attorney, defense attorney, witnesses, jurors, and other agencies, to ensure that all parties have received the proper notices and are prepared for Trial as needed
• Assists Judge during each court session, hearing, and trial by completing all required paperwork for each case and answering any questions by both Judge or defendant as needed
• Prepares affidavits of probable cause for arrest warrants and capias pro fines, and issues said warrants on defendants who fail to appear or fail to meet their payment schedule
• Enters information into the Orange County warrant computer once warrant has been signed by the Judge and recalls warrants from the Police department once the warrant has been paid or recalled by the Judge as needed
• Maintains a working knowledge and understanding of state laws, local laws/regulations and legal opinions related to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Code of Procedure, Texas Alcohol Beverage Code, Health and Safety Code, City Ordinance, and Attorney General opinions.
• Responsible for keeping the Court and Court personnel current on all legislative updates, changes in state law, new case law, and Attorney General opinions, and ensuring that all forms and Court software applications are updated and in compliance by creating, adding or updating Court forms, letters, writs, complaints, affidavits, and offense descriptions as needed.
• Prepares weekly, monthly and annual reports for City and State as well as Administration as needed
• Provides training to Court staff as needed
• Files legal documents, correspondence, et cetera in a timely manner
• Works with Police department as necessary

Job Type: Full-time

Pay: Up to $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person