Deputy Purchasing Agent

DIVISION OF PERSONNEL

JOB POSTING March 3, 2026

DEPARTMENT/ DIVISION: PURCHASING

TITLE: Deputy Purchasing Agent

STATUS: OPEN TO THE PUBLIC

DUE: Open until filled

This is to advise that the position Deputy Purchasing Agent is now available in the Purchasing Division. The Job Description and Qualifications are as follows:

SPECIFICATIONS:

Assisting the Purchasing Agent in the management of the Purchasing Division, inclusive of all purchasing functions and staff.

Assists in overseeing public advertising, receiving bids and requests for proposals for goods and services. Awards contracts pursuant to NJ purchasing laws and regulations.

Works with other departments to guide and ensure compliance with NJ purchasing process, laws and Township policies.

Assists with establishing and developing accepted purchasing methods and records in accord with prescribed laws, rules, regulations, standards, policies, and procedures.

Reviews requisitions for purchases of goods and services.

Prepares specifications.

Reviews submitted bids for content and after thorough analysis makes recommendations for acceptance or rejection of bids.

Communicates directly with vendors by telephone or correspondence. Interviews vendors to determine product line and usefulness.

Handles complaints by taking the proper action.

Develops and implements a centralized purchasing system including all necessary procedures, forms, and files.

Records claims of vendors for materials and services. Prepares periodic reports and statements.

Maintains bidder’s lists. Prepares purchase contracts.

Prepares purchasing procedures and bill payments. Assigns, supervises, and reviews work of subordinates.

Prepares temporary and final appropriation budgets and transfers.

Confers with other department representatives on the standardization of supplies used and the need for specialized equipment.

Establishes and maintains needed records and files.

Is responsible for obtaining professional, consulting, and other services on a contractual basis.

Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Acts as Purchasing Agent in the absence of the Purchasing Agent.

Work will be performed under the direction of the Township Purchasing Agent.

QUALIFICATIONS:

Must possess a valid Qualified Purchasing Agent Certification issued by the New Jersey Division of Local Government Services.

Must possess (5) years of experience working in a public purchasing department or performing the purchasing function which would include the writing of specifications and the purchase of equipment, materials, and supplies on a large scale.

Must possess a thorough knowledge of purchasing processes and laws. Experience with Edmunds financial software.

Experience managing staff preferred. Note:

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer an undue hardship, such person may not be eligible.

Union: Confidential

Hours: Monday – Friday 8:30a- 4:30p- 35 hours per week.

Salary Range: $60,000.00 - $85,000.00

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Work Location: In person