Procurement Manager

JOB SUMMARY

The Procurement Manager manages the acquisition of materials, goods, and services, focusing on strategic sourcing, cost reduction, vendor negotiations, and contract management to optizmize the supply chain. The Procurement Manager develops purchasing policies, ensures compliance, and manages supplier relationships. This position has oversight of buying staff, evaluation of vendor performance, and develops procurement strategies to ensure quality and supply chain sustainability.

This a full-time (40 hours) position, primarily on a Monday-Friday days schedule. Flexibility for occasional weekends may be needed but is not expected. This position is based at our 1 Mustard St office in Rochester, NY though there is flexibility for this role to be hybrid after an initial training period.

ESSENTIAL JOB FUNCTIONS

• Analyze market and industry trends as well as volume incentive programs and take action to keep products, programs, and services in line with changing market conditions and customer needs.
• Responsible for overseeing contract negotiations and management related to contract performance with regard to the goods and services procured by the Purchasing Department.
• Act as a consultant to other department purchases of goods and services while always being mindful of the organization's commitment to fiscal stewardship and quality of products procured.
• Responsible for coordinating, distributing, and overseeing the workload of the staff as required by changing initiatives and work requirements.
• Provide direction and monitor cost savings and process improvement efforts in support of departmental/organizational goals and objectives.
• Research, select, and negotiate contracts with suppliers to secure favorable terms.
• Responsible for establishing, maintaining, and managing policies and processes that provide effective and efficient product purchasing.
• Ensure Hillside policies, procedures, and all applicable government laws/regulations/guidelines are followed.
• Hire, train, and supervise purchasing agents and staff.
• While this job description covers many aspects of the role, employees may be required to perform other duties as assigned.

LEADERSHIP DUTIES

• Leadership: Communicates, supports and links Hillside mission, vision, values, goals, and strategies to everyday work and establishes clear, meaningful, challenging, and attainable objectives and expectations that are aligned with those of the organization.
• Management: Aligns the right work with the right people; delegates tasks according to people’s strengths and interests. Ensures staff has the skills and resources to be successful. Provides staff with coaching, training and opportunities for growth to improve their skills. Treats staff fairly and consistently. Shares accountability when delegating and involves staff in setting their performance goals.
• Governance: Ensures Hillside policies, procedures and all applicable governmental laws/regulations/guidelines are followed. Makes decisions and has authority to implement decisions in conjunction with the leadership structure of the given area of responsibility

EDUCATION & EXPERIENCE

• Associate’s Degree required. Bachelor’s degree preferred.
• Minimum 5 years of purchasing experience required
• Minimum 3 years of experience in a supervisory or management role required

SPECIAL REQUIREMENTS:

• Unrestricted, valid NYS driver’s license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards.

KNOWLEDGE, SKILLS & ABILITIES

In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively , Personal Excellence, Cultural Competence, Builds and Leverages Relationships, Optimizes Decision Making, Builds Talent and Engagement, Manages Change, Fosters Accountability and Results, the following occupational competencies must be demonstrated:

• Knowledge of procurement and purchasing principles, policies and best practices.
• Knowledge of contract law, negotiation techniques, and vendor management practices.
• Strong analytical and problem-solving and decision-making abilities.
• Skilled in financial and data analysis.
• Ability to lead cross-functional teams and influence stakeholders.
• Ability to improve processes and drive continuous improvement initiatives.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The following physical demands are required:
  • Frequent sitting (up to 8 hours)
  • Occasional standing (up to 1 hour)
  • Occasional walking (up to 2.5 hours)
  • Occasional driving (up to 8 hours)
  • Continuous balancing (up to 1 hour)
  • Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours)
• Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 5.5-8 hrs.)
• Ability to change positions as needed