Development Assistant

Position Overview

This position provides administrative and operational support across multiple functional areas including executive administration, development/fundraising, marketing, and general office operations. The role supports the Executive Director with Board relations and administrative tasks, assists the Development Director with donor database management and gift processing, coordinates non-direct service volunteers in support of marketing efforts, and serves as the primary point of contact for phone and in-person inquiries. This is a multi-faceted position requiring the ability to manage diverse responsibilities and shift between different types of tasks throughout the workday.

Key Responsibilities

Development, Marketing & Fundraising Support (90%)

Process and enter donor gifts into database with accuracy and timeliness
Prepare and send donor acknowledgment letters and tax receipts
Coordinate tracking and documentation of in-kind donations
Maintain accurate donor records and generate reports as needed
Assist Development Director and Assistant Director with campaign logistics and coordination
Support grant reporting and compliance documentation
Help coordinate donor events and stewardship activities
Support marketing initiatives including social media scheduling, email newsletters, and promotional materials as needed
Assist with event planning and community outreach activities
Update website content as needed

Board Support (5%)

Prepare materials for Board of Directors meetings including agendas, packets, and presentations
Coordinate Board meeting logistics and scheduling
Record and track Board member volunteer hours and engagement
Maintain Board calendar and communications

Office Operations & Reception (5%)

Serve as first point of contact by answering phones and greeting visitors at the office door
Maintain welcoming and professional office environment
Process incoming and outgoing mail

Physical Requirements & Work Environment

Ability to sit for extended periods while performing computer work
Occasional lifting of supplies or materials up to 25 pounds
Office environment located in Humboldt Park, Chicago
Accessible by public transportation
Occasional evening or weekend hours for events or Board meetings (with advance notice.)

FLSA Classification: Non-Exempt (eligible for overtime pay)

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Pay: $22.00 - $27.00 per hour

Benefits: