Digital Marketing Coordinator

Why WSI

WSI Smart Marketing is a family-owned Santa Rosa-based digital marketing agency and part of WSI World, the world’s largest and most experienced digital marketing network. With over 15 years of industry success and award-winning marketing campaigns, we’ve evolved beyond creating attractive online presences to delivering omnichannel digital solutions that drive business growth and profitability. Our greatest asset is our highly skilled team and the positive, collaborative workplace culture we foster. This position reports to Devin Halliday, Marketing Director.

About Your Role:

As a Marketing Coordinator, you’ll play a vital support role for the Marketing Specialists and Strategists while managing a client portfolio. You’ll assist in project coordination, data organization, and administrative execution to ensure campaigns run seamlessly.

This is a client-facing role focused on organization, teamwork, and execution — perfect for someone eager to grow in the marketing field.

What You’ll Do:

• Execute day-to-day administrative and coordination tasks across multiple client accounts
• Manage a client portfolio and deliver high-quality, on-time results
• Collaborate closely with Marketing Specialists/Strategists to support project execution, timelines, and logistics
• Coordinate with internal teams, vendors, and partners to ensure deliverables are met
• Compile, organize, and format performance data for client reports
• Collaborate with the Content Coordinator on uploading, reviewing, and publishing digital content
• Manage client communications related to scheduling, deliverables, and logistics
• Assist in gathering client feedback, testimonials, and case studies
• Support the Sales Team with keyword research, data analysis, and presentation preparation
• Maintain a positive and professional online reputation for the company through content or review coordination
• Provide administrative and CRM support, including HubSpot data entry and phone coverage

What You’ll Need to Get the Job Done

• Degree in Marketing, Business, Communications, or relevant work experience
• Strong understanding of task and project coordination in a fast-paced environment
• Basic knowledge of digital marketing campaigns (SEO, paid search, social media)
• Excellent written and verbal communication skills
• Exceptional attention to detail and ability to keep projects organized and on time
• Comfortable using project management software (i.e. Teamwork, Basecamp, ClickUp, Asana)
• Experience in a support, administrative, or coordination role within a marketing or creative team is highly valued
• Proactive, reliable, and motivated by teamwork and deadlines

What Will Make Us Really Like You

• Familiarity with project management tools
• Demonstrated initiative, curiosity, and a drive to support team success
• Adaptable and collaborative approach in fast-paced environments
• Strong alignment with company core values: reliability, knowledge, growth-mindedness, tenacity, and collaboration

What Will Make You Really Like Us

WSI Smart Marketing exists to passionately partner with national and local businesses by leveraging the power of the Internet. We provide exemplary world-class service, transparent communication, and tangible performance of our digital marketing efforts and provide an empowering and safe environment for our team. We promote overall health, happiness, and growth throughout our organization. We believe it’s our friendly and innovative culture that leads to great ideas and breakthrough marketing strategies. It’s through our values we embrace better in all we do.

What We Offer:

Benefits vary depending on part-time or full-time employment status.

• Competitive Compensation
• Medical, Dental, Vision, and Life Insurance (upon full-time status)
• Vacation (upon full-time status)
• Retirement – With 3% Matching after 1 year
• Work Travel Opportunities
• Collaborative and Supportive Staff
• Account Growth Bonus Program

Our Core Values:

• We’re reliable. Simply said, this means our team is consistent, can be counted on, and executes on promises to the best of our ability, every time. We communicate when we say we will. Reports are on time, and accurate. Deadlines are paid attention to. We are not our client’s digital marketing company. We are the digital marketing part of their company.
• We’re knowledgeable. Because we passionately seek growth, we are confident problem-solvers. We are experts in our fields. We rarely get left behind in innovation. We are data-driven individuals, who are insightful & clear in our consulting, and strive to be more informed than our competitors. We embrace change and hold learning as part of the core of who we are. We refuse to fall behind or get stuck in old ways. Knowledge combined with action is powerful.
• We’re growth minded. We’re focused on outcome, not just output. We track results, not just promises. We aren’t afraid to try new things we haven’t tried before to achieve results we haven’t seen in the past. We are dynamic in our process creation and energetic in our endeavor to stay innovative, and of course, growth minded.
• We’re tenacious. You could call us “Team Tenacious!” We are relentless in our pursuit of exceptional service and industry leading marketing result. We are steadfast in our efforts to provide high-performing products that propel businesses from their hopes, and into their dreams. Simply put, we never give up because we’re tenacious.
• We’re collaborative. Collaboration makes everything more successful, and more fun! Why? Teams that work together are more efficient at problem solving, faster at skill-sharing, knowledge-scaling, adapting in time-sensitive situations, and offer unique perspectives or experiences that may not have been shared. Creating a culture of team camaraderie allows us to exchange ideas, support each other’s efforts, and care deeply about each other’s success.

More About Us:

Usually, all work will be done in an in-office setting. Occasional off-site work, meetings, or training may be necessary.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required for this position. Duties, responsibilities and/or activities may change, or new ones may be assigned at any time with or without notice.

WSI is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our team.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 15 – 25 per week

Ability to Commute:

• Santa Rosa, CA 95401 (Required)

Work Location: In person