Director, Administrative Management (673)

Job Purpose

Provide strategic direction and leadership for the administrative management function of the Secretary General & CEO’s Office to ensure efficient, secure, and professional operations. The Director is responsible for overseeing office administration, logistics, protocol governance, and VIP engagement frameworks, ensuring alignment with SOPC’s strategic priorities and international best practices. The role ensures operational excellence, confidentiality, and effective stakeholder coordination to support the Secretary General & CEO in fulfilling the organization’s mission and representational objectives.

Job Specific Accountabilities

Strategic Leadership and Operational Oversight

• Direct the full spectrum of administrative management activities within the Secretary General & CEO’s Office, ensuring seamless coordination across functions and departments.
• Drive strategic initiatives to modernize office operations, leveraging digital tools, process automation, and analytics for improved efficiency and visibility.
  
  

Executive Support and Decision Enablement

• Oversee high-level administrative and operational support for the Secretary General & CEO, ensuring readiness for meetings, events, and engagements.
• Supervise preparation of strategic briefs, correspondence, and executive reports, ensuring accuracy, confidentiality, and alignment with SOPC priorities.
  
  

Scheduling and Resource Coordination

• Oversee the strategic management of the Secretary General & CEO’s schedule and external engagements, ensuring prioritization aligns with organizational goals.
• Supervise logistics planning and coordination for official missions, travel, and events, ensuring efficiency and adherence to SOPC standards.
  
  

Governance, Compliance, and Confidentiality

• Safeguard the confidentiality of sensitive materials and information, ensuring strict adherence to SOPC’s ethical and governance standards.
• Maintain oversight of all documentation, recordkeeping, and reporting processes to ensure compliance with internal and regulatory requirements.
  
  

Stakeholder and Interdepartmental Coordination

• Serve as the senior liaison between the Secretary General & CEO’s Office and internal departments to ensure alignment and timely decision-making.
• Facilitate coordination between SOPC leadership, government entities, and international federations to enhance collaboration and organizational reputation.
  
  

Performance and Risk Management

• Monitor administrative and protocol performance metrics, identifying operational risks and implementing mitigation measures.
• Ensure adherence to financial and operational controls, supporting audits and internal reviews as required.
  
  

People and Resource Management

• Lead the Administrative Management team with clear direction and performance objectives, promoting efficiency, engagement, and accountability.
• Manage department budgets and resources, ensuring optimal allocation and cost-effectiveness.