Discussion Group Student Coordinator

The Dole Institute of Politics hosts a variety of programs during the academic year, such as political discussions, interview sessions, and roundtable discussions. We are currently hiring one Discussion Group Student Coordinator to support our Dole Fellows and Discussion Group series and overall outreach efforts.

The Dole Institute awards a fellowship each semester to a professional in the political arena to communicate his/her experiences in a series of discussion group sessions. The sessions are open to both the student and community populations. The Discussion Group Student Coordinator will work closely with the current Fellow and the Director of Programs and Student Affairs in the promotion and production of the discussion groups, as well as other Dole Institute programs and events.

This position will work under the supervision of the Director of Programs and Student Affairs.

Hours: 8-15 hours per week; flexibility in scheduling Monday-Friday between 9 a.m. and 5 p.m. for daytime office hours, as well as attending SAB meetings and evening events. Mondays 4-7:30 p.m. and Wednesdays 3-6 p.m. required for fall 2026 semester.

50% - Event Support:

• Execute Discussion Group logistics including organizing refreshments for each session, assisting the Fellow with preparations, arranging post-discussion group dinners and student meet and greets on selected dates, and tracking RSVPs.
• Assist with general event set-up and tear-down including moving chairs, tables, and other event related furniture.

30% - Outreach:

• Attend 1 SAB recruitment event and 4 SAB meetings each semester as a representative of the Discussion Group series.
• Meet with fellow at the beginning of semester: create and execute a promotional plan, organize and host fellow on campus and community visits, maintain communication with fellow throughout the semester, and plan discussion group sessions and supplemental engagement opportunities for students.
• Promote Dole Institute programming to KU students by tabling, contacting professors and student groups, and sending out reminders.
• Inform staff of upcoming Discussion Groups and Fellow events and document projects and activities, including by sending a weekly memo and writing a semester recap blog post.
• Identify SAB members for discussion group dinners and opportunities.

20% - Administrative Responsibilities:

• Attend regular student meetings, including the weekly marketing meetings, which take place on Friday.
• Send thank you notes to guest speakers and assemblE goodie bags.
• Keep up-to-date attendance records.
• When in the Dole Institute office, provide administrative support including answering the phone, greeting visitors, and assisting with special projects as assigned by staff.
• Collaborate with the other Discussion Group coordinator, student assistants, and Fellows.

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

(3) Availability is required during Discussion Group times (Mondays 4-7:30 p.m.; Wednesdays 3-6 p.m. for fall 2026).

Applications should include:

• A cover letter including a brief statement of interest and an assessment of skills related to the required and preferred qualifications. Please indicate in your cover letter all student positions at the Dole Institute that are of interest.
• A resume or curriculum vitae.

To ensure consideration apply before the application review starts on Monday, 4/6/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.

Sarah Stacy, sarahstacy@ku.edu, (785) 864-4900

$11.50/hr

Monday April 27, 2026

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