District Office - Human Resources Specialist (28731) [Internal]

This position is for 8.00 hours per day, 250 days (12 months) per year. is compensated according to Lane 4 of the Business Salary Schedule, and is eligible for benefits.

**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**

ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS

Applicants shall apply at wsd.schoolspring.com. Applications will be reviewed before interviews are scheduled.

Job Title: Human Resources Specialist
Location: Weber School District
Department: Human Resources

Position Summary

The Human Resources Specialist supports a wide range of HR functions with a strong emphasis on certified employee services, compliance, recruitment, onboarding, and employee support. This role serves as a key point of contact for employees, applicants, and external agencies, ensuring efficient HR operations and compliance with district, state, and federal regulations. The position also plays a vital role in supporting teacher licensing, recruitment, retention, and training initiatives.

Essential Job Functions

• Respond to a wide variety of inquiries from internal and external stakeholders (e.g., employees, applicants, USBE, universities) to provide accurate information, facilitate communication, and offer guidance.
• Schedule and coordinate fingerprinting and background checks for employees.
• Manage job postings and applicant tracking through TalentEd; review applications and assist candidates through the hiring and onboarding process.
• Process and maintain a wide range of HR documents (e.g., compensation changes, employment verifications, state reports) in compliance with district, state, and federal requirements.
• Maintain confidential and non-confidential personnel records and applicant files using electronic systems.
• Research HR topics, policies, and best practices to support administrative and compliance needs.
• Coordinate meetings, schedules, and district activities to support HR leadership and departmental functions.
• Prepare written materials such as job postings, reports, memos, presentations, and correspondence.

Certified Employee Support Functions

• Assist the Human Resources Director with certified employee licensing and endorsements.
• Collaborate with the Utah State Board of Education (USBE) on educator licensing processes.
• Support administration of the SHiNE (Salary Supplement for Highly Needed Educators) program.
• Coordinate student teacher placements, training, and partnerships.
• Assist in organizing new teacher training and certified employee orientation.
• Support recruitment and retention efforts for certified staff.
• Assist the Teacher Specialist with program implementation and support.
• Develop presentations, reports, and data-driven insights related to HR initiatives.
• Utilize and maintain knowledge of CACTUS and USIMS systems for licensing and employee data.
• Provide guidance to certified employees regarding licensing requirements, endorsements, renewals, and lane change requests.
• Facilitate onboarding processes for newly hired certified employees.

Additional Responsibilities

• Communicate important HR information through email, internet, and informational sessions.
• Assist in preparing and distributing documents, presentations, and materials.
• Travel to various district schools and facilities as needed.
• Perform other duties as assigned by the HR Director.

Attendance is an Essential Function of this Position

• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree in Human Resources, Business, or related field preferred.
• Experience in Human Resources or a related field.
• Strong understanding of employment educator licensure requirements.
• Proficiency in computer systems, including Google Suite.
• Excellent written and verbal communication skills, with the ability to explain complex information clearly.
• Strong organizational, analytical, and problem-solving skills with high attention to detail.
• Experience analyzing HR data, auditing processes, and providing insights is preferred.
• Ability to operate standard office equipment, including multi-line phone systems and copiers.
• Valid Driver’s License required.

Working Conditions and Physical Requirements

• Work is performed in an office environment with regular attendance required.
• Position involves occasional walking, standing, and light physical activity.
• May require lifting or moving items up to 35 pounds.
• Travel between district locations is required.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER