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Document Control Specialist
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At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
Our firm is currently looking for a professional Document Control Specialist based in Los Angeles, CA. The Document Control Specialist will be dedicated to supporting the large construction program at LAX Airport (Los Angeles World Airports) and will work onsite with the field construction team at LAX. The primary focus of this role will be to process, distribute, retrieve, maintain, and archive all project related records received and sent by LAWA, as well as assist in managing project and program records utilizing the PMIS system called PMWeb, and hard copy files. This is an outstanding opportunity to bring your specialized Document Control expertise to an industry leading team.
Essential Duties & Responsibilities:
- Support the control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors.
- Manage the flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
- Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
- Must be highly organized and detail oriented.
- Must be a proactive, self-starter, with a results-oriented focus.
- Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
- Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.
- Support for project teams in organizing workflows and approvals.
- Participation in project meetings, as necessary.
- May be designated as a lead Document Control Technician on a project or element.
- May be assigned training duties to train new staff on document controls procedures.
Knowledge & Skills Required:
- Experience with scanning and converting documents to various specified file formats.
- Knowledge of proper security and preservation of controlled data, documents & records.
- Utilize effective written and oral communication skills.
- Understand how your role contributes to the organization's goals.
- Deliver quality work product by role modeling organizational core values.
- Hold self accountable to individual and team goals.
- Consistently communicates and collaborates with team members and clients.
- Build relationships with peers, leaders, and clients.
- Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
- Demonstrate ability to be dependable, diligent, and thorough.
- Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.
Preferred Education and Experience:
- A two year technical degree is required at a minimum. Bachelor’s Degree preferred.
- 5-10 years’ experience with document processing and data management. Document processing experience at large international airports preferred.
- Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program highly desirable.
- Previous experience in a construction environment is highly desirable.
- Experience with Microsoft Office Suite and Adobe Acrobat is required.
- Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.
- Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
- Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
- Certification for document control professionals highly desirable.
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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.
All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.
The salary range for this full-time role is $57,400.00-$72,733.34 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.
In addition to base salary, Cumming Group offers a comprehensive benefits package including:
- Medical
- Dental Insurance
- Vision Insurance
- 401(k)
- 401(k) Matching
- Paid Time Off
- Paid Holidays
- Short and long-term disability
- Employee Assistance Program
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