Document Controller

Job Description: Document Controller

Location: Riyadh, Saudi Arabia
Industry: Construction, Engineering, Infrastructure,
Job Type: Full-time

About Our Company:
Our Client is a leading construction and infrastructure development company committed to delivering exceptional projects in Riyadh and across the Kingdom of Saudi Arabia. We are dedicated to excellence, innovation, and adhering to the highest standards of quality and compliance. As we continue to grow, we are seeking a highly organized and detail-oriented Document Controller to join our dynamic team.

Job Purpose:
The Document Controller will be responsible for managing, storing, and tracking company and project documents. The ideal candidate will ensure the integrity, accuracy, and security of all documentation, facilitating efficient retrieval and distribution while complying with both internal procedures and Saudi Arabian regulatory standards. This role is crucial for supporting project teams and ensuring seamless information flow.

Key Responsibilities:

• Document Management System:
• Establish, maintain, and manage the electronic document management system (EDMS) and physical filing systems.
• Register, classify, store, and track all incoming and outgoing project correspondence, drawings, reports, and other documents.
• Ensure all documents are accurately named, numbered, and filed according to established protocols.
• Quality Control & Compliance:
• Perform quality checks on documents to ensure correct formats, revisions, and approvals are in place.
• Ensure all documentation processes comply with company policies, project requirements, and relevant Saudi Arabian standards and regulations.
• Maintain a master register for all project documents and ensure it is always up-to-date.
• Distribution & Communication:
• Control the distribution and issuance of project documentation to internal teams, clients, consultants, and contractors.
• Manage document transmittals, ensuring timely and accurate delivery and receipt confirmations.
• Act as the primary point of contact for all document-related queries.
• Collaboration & Support:
• Work closely with project managers, engineers, and other stakeholders to understand their documentation needs.
• Provide training and support to project team members on document management procedures and the use of the EDMS.
• Assist in the preparation of project reports and audits by providing accurate document records.
• Administration & Archiving:
• Manage the archiving of all hard copy and electronic documents upon project completion, ensuring a clear and accessible audit trail.
• Maintain confidentiality and security around sensitive and proprietary information.

Qualifications and Experience:

• Essential:
• Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.
• Minimum of 3-5 years of proven experience as a Document Controller, preferably within the construction, engineering, or infrastructure sector in Saudi Arabia.
• Proficiency in leading Electronic Document Management Systems (EDMS) such as Aconex, Asite, Documentum, or similar.
• Advanced skills in Microsoft Office Suite (especially Excel and Word) and Adobe Acrobat.
• Fluent in English and Arabic (both written and verbal) is essential.
• Highly Desirable:
• Familiarity with Saudi Arabian document control standards and procedures.
• Experience working on NEOM, Red Sea Global, or other giga-projects is a significant advantage.
• Strong understanding of project lifecycles and different document types (e.g., RFIs, MIRs, Method Statements, Drawings, BOQs).

Required Skills and Competencies:

• Meticulous attention to detail and a methodical approach to work.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills to interact with a diverse, multicultural team.
• High level of integrity and discretion when handling confidential information.
• Ability to work under pressure and meet strict deadlines in a fast-paced project environment.
• Proactive problem-solver with a continuous improvement mindset.

What We Offer:

• A competitive, tax-free salary commensurate with experience.
• End-of-service benefit as per Saudi Labor Law.
• Medical insurance coverage.
• Annual leave with return airfare.
• Opportunities for professional development and career growth within a leading company.
• A collaborative and supportive work environment on high-profile projects.

Job Type: Contract
Contract length: 6 months

Pay: ﷼7,000.00 - ﷼10,000.00 per month

Experience:

• Document controller : 5 years (Required)

Location:

• Riyadh (Required)