Document Controller

Job Description

WSP in the Middle East is seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project-related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.

Responsibilities

• Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
• Implement and maintain a structured Document Management System (DMS) (electronic and physical), in accordance with WSP’s IT policies and project requirements.
• Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
• Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software (e.g., Aconex, SharePoint, Asite, etc.).
• Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
• Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
• Support audits by preparing documentation and ensuring records are complete, up-to-date, and audit-ready at all times.
• Train and support project team members on document control processes and the use of the DMS.
• Identify process improvements and contribute to the development of document control best practices across projects.
  
  
  

Qualifications

• Bachelor’s degree or diploma in Business Administration, Information Management, Engineering, or related field.
• Minimum 03 years of experience in a document control role within the construction, engineering, or consultancy sectors in the region.
• Proficiency in Document Management Systems (e.g., Aconex, Asite, SharePoint, or similar platforms).
• Familiarity with international document control standards and ISO quality management systems.
• Strong organizational, multitasking, and communication skills.
• High attention to detail and accuracy.
• Fluency in English (written and spoken)
  
  
  

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