Document Controller

Overview

The Document Controller in a construction company plays a pivotal role in managing documentation related to material submittals, finishing, and fit-out processes. This position is vital for ensuring that all project documents are systematically organized, accurately maintained, and readily accessible to relevant stakeholders. The Document Controller is responsible for overseeing the lifecycle of documents, ensuring compliance with industry standards, and facilitating effective communication among project teams. Strong organizational skills, attention to detail, and a thorough understanding of construction documentation are essential for success in this role.

Responsibilities

1. Develop and implement a comprehensive document control system for managing material submittals and project documentation.
2. Review and verify all incoming and outgoing documents for accuracy and completeness.
3. Coordinate with project managers and teams to ensure timely submission and approval of material submittals.
4. Maintain a centralized repository for all project-related documents, ensuring easy retrieval and tracking.
5. Monitor document revisions and updates, ensuring that the latest versions are distributed to relevant parties.
6. Assist in preparing documentation for project audits and compliance checks.
7. Provide training and support to project staff on document control procedures and best practices.
8. Ensure that all documentation complies with company policies and industry regulations.
9. Generate reports on document control metrics to identify areas for improvement.
10. Collaborate with the quality assurance team to align document control processes with quality standards.

Preferred Candidate

1. Detail-oriented with strong organizational and multitasking abilities.
2. Excellent communication skills, both written and verbal.
3. Proficient in document management software and Microsoft Office applications.
4. Experience in the construction industry, particularly with material submittals and fit-out projects.
5. Ability to work independently and collaboratively within a team environment.
6. Knowledge of construction documentation standards and regulatory requirements.
7. Strong problem-solving skills and a proactive approach to challenges.
8. Adaptability to changing project demands and tight deadlines.
9. Commitment to maintaining high-quality documentation standards.
10. Ability to effectively manage communication between various stakeholders.

Skills

• Proficient in construction document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet project deadlines.
• Familiarity with construction processes, including finishing and fit-out.
• Strong analytical skills for document review and compliance.
• Team collaboration and interpersonal skills.
• Knowledge of industry regulations and standards related to documentation.